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Module Double Entry Accounting: Difference between revisions
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= Life cycle / Business rules = | = Life cycle / Business rules = | ||
Usage of the accountancy module is done in several step: | |||
The following actions are usually executed one time only, or once per year... | |||
STEP 1: Create a model of chart of account from menu Financial-Accountancy-Setup-Chart of accounts models | |||
STEP 2: Create or check content of your chart of account from menu Financial-Accountancy-Setup-Chart of accounts | |||
Next steps should be done to save you time in future by suggesting you the correct default accounting account when making thee journalization (writing record in Journals and General ledger) | |||
STEP 3: Check the default binding between miscellaneous transaction lines and accounting account is done. Complete missing bindings. For this you can use the menu entry Financial-Accountancy-Setup-Default accounts. | |||
STEP 4: Check the binding between vat rates and accounting account is done. Complete missing bindings. You can set accounting accounts to use for each VAT from page Financial-Accountancy-Setup-Vat accounts. | |||
STEP 5: Check the binding between special expences (miscellaneous taxes) and accounting account is done. Complete missing bindings. For this you can use the menu entry Financial-Accountancy-Setup-Tax accounts. | |||
STEP 6: Check the binding between type of expense report and accounting account is done. Complete missing bindings. You can set accounting accounts to use for each VAT from page Financial-Accountancy-Setup-Expense report accounts. | |||
STEP 7: Check the binding between loans payment and accounting account is done. Complete missing bindings. For this you can use the menu entry Financial-Special expenses-Loans or Financial-Accountancy-Setup-Default accounts. | |||
STEP 8: Check the binding between bank accounts and accounting account is done. Complete missing bindings. For this, go on the card of each financial account. You can start from page Home-Bank/Cash. | |||
STEP 9: Check the binding between products/services and accounting account is done. Complete missing bindings. For this you can use the menu entry Financial-Accountancy-Setup-Products accounts. | |||
The following actions are usually executed every month, week or day for very large companies... | |||
STEP 1: Check the binding between existing customer invoice lines and accounting account is done, so application will be able to journalize transactions in General Ledger in one click. Complete missing bindings. For this you can use the menu entry Financial-Accountancy-Customer invoice binding. | |||
STEP 2: Check the binding between existing supplier invoice lines and accounting account is done, so application will be able to journalize transactions in General Ledger in one click. Complete missing bindings. For this you can use the menu entry Financial-Accountancy-Supplier invoice binding. | |||
STEP 3: Check the binding between type of expense report and accounting account is done. Complete missing bindings. You can set accounting accounts to use for each VAT from page Financial-Accountancy-Expense report binding. | |||
STEP 4: Write transactions into the General Ledger. For this, go into each Journal, and click into button "Journalize transactions in General Ledger". | |||
STEP 5: Add or edit existing transactions and generate reports and exports. | |||
= Examples of use cases = | = Examples of use cases = | ||