Module Warehouse Scanner Pro

Warehouse Scanner Pro is a professional mobile-friendly warehouse scanning and order preparation module for Dolibarr ERP CRM.

It allows warehouse operators to use a smartphone camera, USB barcode scanner or manual barcode/reference input to manage stock movements, inventories, lot and expiry tracking, supplier receipts and customer order Pick & Pack directly inside Dolibarr.

Version 1.1.0 introduces a redesigned scanner workflow, FEFO lot selection, multilingual support and a complete Customer Order Pick & Pack workflow with backorders, partial shipments, packing lists and shipping labels.

Main features

• Mobile barcode and QR code scanning
• Manual barcode or product reference input
• USB barcode scanner support
• Stock reception
• Stock removal / shipment preparation
• Warehouse-to-warehouse stock transfers
• Inventory counting and stock adjustment
• Undo of scanner-created stock movements
• Saved and resumable inventory sessions
• Stock display by warehouse
• Lot / batch and expiry-date management
• FEFO lot selection
• Supplier purchase order checking and receiving
• Product label generation
• Customer Order Pick & Pack
• Backorder management
• Partial shipment creation
• Packing workflow
• Dolibarr shipment creation and validation
• Packing List generation
• Shipping Label generation
• Complete scan and movement history
• Granular user permissions
• Responsive desktop and mobile interface

Dashboard

Warehouse Scanner Pro provides a centralized dashboard for the main warehouse workflows:

• Scanner
• Customer Order Pick & Pack
• Saved Inventories
• Product Labels
• Scan Log
• Quick Stock
• Supplier Order Check
• Supplier Stock Receipt

Mobile warehouse scanner

The main scanner workflow is designed for fast warehouse operations on both desktop and mobile devices.

The standard workflow is organized into clear steps:

1. Select the operation
2. Scan or enter the product
3. Select the warehouse
4. Select the destination warehouse when required
5. Enter the quantity
6. Validate and apply the movement

Supported operations include:

• Receive stock
• Remove / ship stock
• Transfer stock
• Inventory / count

The second part of the mobile workflow provides warehouse selection, quantity controls and movement actions.

Advanced options such as accepted barcode types, scan stability, continuous scanning and sound/vibration feedback are available under Customize scanner, keeping the normal operational screen simple.

Lot, batch and expiry management

Warehouse Scanner Pro supports Dolibarr products managed by lot or batch.

For lot-controlled products, the module can:

• Detect automatically that lot information is required
• Require a lot / serial number before applying a movement
• Require an expiry date when configured in Dolibarr
• Display available lots from the selected warehouse
• Display stock available for each lot
• Display expiry dates
• Sort lots using FEFO
• Automatically select the only available lot when applicable
• Receive stock into an existing or new lot
• Remove stock from a selected lot
• Transfer lot-controlled stock between warehouses
• Perform inventory adjustments by lot

For stock removal and transfers, available lots can be displayed in FEFO order so operators can select the stock with the earliest expiry date first.

Customer Order Pick & Pack

Version 1.1.0 introduces a complete Customer Order Pick & Pack workflow integrated with Dolibarr customer orders.

Operators can:

• Open an active customer order
• Select the source warehouse
• View the customer and order reference
• View the expected product
• View the product barcode
• View required quantity
• View available warehouse stock
• Scan products one unit at a time
• Prevent incorrect product scans
• Prevent over-picking
• Track picking progress for each line
• Automatically move to the next order line
• Resume a persistent Pick & Pack session

Wrong product protection

If an operator scans a product that does not match the expected order line, Warehouse Scanner Pro rejects the scan and keeps the picking progress unchanged.

This helps reduce warehouse picking errors.

Backorders and partial shipments

When the available stock is lower than the ordered quantity, Warehouse Scanner Pro can:

• Detect the stock shortage
• Allow the available quantity to be picked
• Mark the remaining quantity as backorder
• Keep picked and backordered quantities separate
• Continue the workflow without falsely marking missing products as scanned
• Create a partial Dolibarr shipment containing only the picked quantity

Example:

• Ordered: 5
• Picked: 2
• Backorder: 3

Only the 2 picked units are included in the current shipment. The remaining 3 units stay available for a later shipment.

Packing and shipment workflow

After picking is complete, Warehouse Scanner Pro provides a structured packing workflow.

The workflow can progress through:

1. Picking
2. Picked
3. Packing
4. Packed
5. Shipment created
6. Shipment validated
7. Shipment processed

The module uses Dolibarr's native shipment functionality and respects the configured Dolibarr stock management rules.

Depending on the Dolibarr configuration, stock may decrease when the shipment is validated or when the shipment is closed/processed.

Warehouse Scanner Pro detects the shipment status and displays the appropriate next action.

Packing List

Warehouse Scanner Pro can generate a printable Packing List containing:

• Shipment reference
• Customer order reference
• Warehouse
• Ship-from information
• Ship-to information
• Product reference
• Product description
• Barcode
• Packed quantity
• Backorder quantity
• Packing summary
• Packed-by / checked-by fields
• Signature field

Shipping Label

A printable shipping label can also be generated directly from the Pick & Pack workflow.

The label can include:

• Ship-from information
• Ship-to information
• Shipment reference
• Customer order reference
• Scannable shipment barcode

Saved inventories

Warehouse Scanner Pro supports persistent inventory sessions stored in the Dolibarr database.

An inventory can be:

• Created for a selected warehouse
• Saved and resumed later
• Continued from another device
• Updated with repeated scans of the same product
• Used with products managed with or without lots
• Used with multiple lots of the same product

For each inventory line, the module can display:

• Theoretical stock
• Counted stock
• Difference
• Lot
• Expiry date

Stock is modified only after the inventory is finalized.

Inventory differences are applied together after confirmation.

Supplier order receiving

The module includes workflows for supplier purchase orders.

Warehouse operators can:

• Open a supplier purchase order
• Check ordered products
• Scan received products
• Compare ordered and received quantities
• Record stock receipts
• Process partial receipts
• Synchronize supplier order reception status
• Export receipt information

Product labels

Warehouse Scanner Pro can generate printable product labels containing information such as:

• Product reference
• Barcode
• QR code
• Lot
• Expiry date

Labels can be used for products, boxes and warehouse operations.

Scan history and auditability

Scanner-created operations remain traceable.

The module can record information such as:

• Date and time
• Dolibarr user
• Product
• Warehouse
• Quantity
• Lot
• Expiry date
• Stock before movement
• Stock after movement
• Operation type

The Undo last movement function creates a compensating stock movement instead of deleting the original movement, preserving the audit history.

Multilingual support

Warehouse Scanner Pro 1.1.0 includes the following languages:

• English
• Romanian
• German
• French
• Spanish

Permissions

Warehouse Scanner Pro provides granular permissions for warehouse users.

Permissions can be configured for operations such as:

• Module access
• Stock reception
• Stock removal
• Stock transfer
• Inventory counting
• Saved inventories
• Supplier order checking
• Supplier order receiving
• Product labels
• Scan history
• Customer Order Pick & Pack

Users do not need administrator permissions to perform their assigned warehouse operations.

Requirements

The following Dolibarr modules should be enabled as required by the workflow:

• Products / Services
• Stock / Warehouses
• Customer Orders for Pick & Pack
• Shipments for shipment creation
• Supplier Orders for supplier receiving workflows
• Lots / Batches for lot-controlled products

HTTPS is recommended when using the smartphone camera because modern browsers normally require a secure connection for camera access.

Compatibility

Warehouse Scanner Pro	Dolibarr	PHP
1.1.0	23.x – 24.x	8.0+

The module has been tested with Dolibarr 23.x and 24.x environments.

Installation

1. Download the Warehouse Scanner Pro ZIP package.
2. Deploy the package into the Dolibarr custom modules directory.
3. Verify that the module directory is named warehousescannerpro.
4. Open Home → Setup → Modules/Applications.
5. Enable Warehouse Scanner Pro.
6. Configure the required user permissions.
7. Open the Warehouse Scanner Pro menu.

Upgrade

To upgrade from an earlier Warehouse Scanner Pro version:

1. Back up the Dolibarr database and the existing module directory.
2. Replace the existing warehousescannerpro files with the new version.
3. Reload Dolibarr.
4. Clear the browser cache if necessary.
5. Verify the module version and configuration.

For normal 1.x updates, disabling and re-enabling the module is not normally required unless specifically stated in the release notes.

Existing Warehouse Scanner Pro data is preserved during the update.

What's new in version 1.1.0

Warehouse Scanner Pro 1.1.0 is a major functional update.

Main improvements include:

• Redesigned warehouse Scanner interface
• Improved mobile usability
• Clear workflow: Operation → Product → Warehouse → Quantity
• Dynamic destination warehouse for transfers
• Dynamic lot and expiry fields
• Available-lot selector
• FEFO lot ordering
• Automatic lot selection when only one lot is available
• Improved lot and expiry validation
• Customer Order Pick & Pack
• Wrong-product scan protection
• Picking progress by order line
• Persistent picking sessions
• Stock shortage detection
• Skip / Backorder workflow
• Partial shipment creation
• Packing workflow
• Dolibarr shipment creation and validation
• Intelligent shipment closing according to Dolibarr stock rules
• Packing List
• Shipping Label with shipment barcode
• German language
• French language
• Spanish language
• Improved English and Romanian translations
• Improved dashboard and mobile interface

Use cases

Warehouse Scanner Pro can be used for:

• Warehouse receiving
• Stock removal
• Internal stock transfers
• Physical inventory counting
• Lot and expiry management
• FEFO warehouse operations
• Supplier order receiving
• Customer order picking
• Packing
• Partial shipment management
• Backorder management
• Product labeling
• Mobile warehouse operations

It is suitable for distributors, wholesalers, laboratories, pharmaceutical and manufacturing companies, service organizations and other Dolibarr users who need structured barcode-based warehouse workflows.

DoliStore

Warehouse Scanner Pro is available on DoliStore:

https://www.dolistore.com/product.php?id=3262&title=warehouse-scanner-pro&l=en

Support

Product support:

PanciucSoft

Email: support@panciucsoft.com

Website: https://panciucsoft.com/

Author

Vasile Panciuc / PanciucSoft