Module ProcureMatch Pro

ProcureMatch Pro is a supplier purchase matching and discrepancy-review module for Dolibarr ERP/CRM, developed by PanciucSoft. It compares supplier purchase orders, goods receipts and explicitly linked supplier invoices to help users identify quantity and price differences before taking business decisions.

Module information

Item	Details
Module name	ProcureMatch Pro
Version	1.0.0 Stable
Module ID	207605
Publisher / author	PanciucSoft / Vasile Panciuc
Dolibarr compatibility	V23–V24
Minimum declared PHP version	7.4
Interface languages	English, Romanian, German, French, Spanish
License	GNU GPL v3 or later
Support	PanciucSoft Support – support@panciucsoft.com

Main features

• 2-way matching: compare supplier purchase orders with linked supplier invoices.
• 3-way matching: compare ordered, received and invoiced product quantities when receipt data is available.
• Compare effective net unit prices with a configurable price tolerance.
• Display both invoice-minus-order and invoice-minus-received quantity differences.
• Analyze a single supplier invoice or the combined effect of multiple invoices linked to an order.
• Identify exact matches, tolerated differences, partial situations, mismatches, cases requiring review and cases awaiting an invoice.
• Warn about possible duplicate supplier invoice references.
• Flag credit notes, deposits, abandoned invoices, cross-currency cases and other exceptional documents for manual review rather than automatically treating them as matches.
• Allow authorized internal managers to allocate shared supplier invoice lines to eligible linked purchase orders.
• Keep an audit history of allocation changes, including user, date and before/after quantities.
• Use role-based permissions and Dolibarr supplier-visibility restrictions.
• Provide responsive pages for desktop, tablet and mobile browsers.

How it works

1. Open the ProcureMatch Pro dashboard and select a supplier purchase order.
2. Review the supplier invoice or invoices explicitly linked to that order in Dolibarr.
3. Run the comparison to inspect ordered, received and invoiced quantities, plus net unit prices.
4. Review the result and the corresponding explanations for each product.
5. If an invoice is shared among several purchase orders, an authorized manager can allocate its lines and inspect the allocation audit trail.

Matching result statuses

Status	Meaning
MATCH	Comparison is consistent, including differences explicitly accepted within configured tolerances.
PARTIAL	A legitimate incomplete purchase or invoice situation is detected.
MISMATCH	A significant quantity or price discrepancy requires attention.
REVIEW	Automatic matching is not reliable for the selected documents; manual inspection is required.
AWAITING	The selected comparison has no supplier invoice to evaluate.

The overall status depends on the full document context, not only an individual product row. A draft, exceptional invoice, partial multi-invoice selection or incomplete shared-invoice allocation may prevent a final automatic MATCH.

Shared invoice allocations and audit trail

When one supplier invoice is linked to several supplier purchase orders, ProcureMatch Pro requires explicit allocation of the invoice lines before allowing an automatic per-order comparison. Managers with the dedicated permission can record the quantities assigned to each eligible order.

The module checks for over-allocation, unrelated orders, mismatched products and changed or outdated allocation data. It keeps a history of successful allocation changes and requires renewed review when relevant source invoice data changes. Allocation records are internal to ProcureMatch Pro: they do not modify the Dolibarr invoice, purchase order or stock.

Screenshots

Dashboard showing recent supplier purchase orders and access to matching reports

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  Successful comparison with a price difference within tolerance

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  Detection of invoiced-quantity discrepancies

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  Conservative review of multiple invoices and credit notes

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  Manager allocation of shared supplier invoice lines

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  Allocation audit history with before/after quantities

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  Administrative price and quantity tolerances

Compatibility and requirements

• Designed for Dolibarr 23.x and 24.x.
• Functional application tests completed on Dolibarr 23.0.4 and 24.0.0. Other patch versions were not separately regression-tested.
• Declared minimum PHP version: 7.4. The release's code lint and automated PHP checks were run with PHP 8.5.12 on Windows; PHP 7.4 was not independently regression-tested in that environment.
• Uses existing Dolibarr supplier purchase orders and supplier invoices. Receipt comparison depends on available Dolibarr reception data and stock configuration.
• Supplier invoices must be linked to the appropriate supplier purchase order in Dolibarr to appear in the selection.

Installation

1. Download the ProcureMatch Pro module archive from DoliStore.
2. In Dolibarr, open Home → Setup → Modules/Applications → Deploy/install external app/module. Upload the ZIP archive.
3. Alternatively, unpack the archive so that its module directory is htdocs/custom/procurematchpro/.
4. Enable ProcureMatch Pro in the modules list.
5. Give appropriate internal users the Read purchase matching reports permission. For restricted readers, configure their supplier visibility in Dolibarr.
6. Grant Manage invoice line allocations separately to trusted internal managers when needed.
7. As an administrator, configure price and quantity tolerances in the module setup page.

Important limitations

• ProcureMatch Pro is a decision-support and discrepancy-analysis tool. It does not approve, reject, block, pay or modify supplier invoices, nor does it create stock movements.
• Credit notes, deposits, nonstandard invoice types, mixed currencies and certain ambiguous invoice lines may require manual verification.
• It does not automatically convert currencies, reconcile taxes or shipping charges, or prove that an invoice was paid twice.
• Supplier invoices not explicitly linked to a selected purchase order are not automatically discovered solely because they belong to the same supplier.
• This release is not a formal validation or certification for regulated environments.

Version history

Version 1.0.0 – 29 October 2026

First stable release, following functional testing on Dolibarr 23.0.4 and 24.0.0. Includes 2-way/3-way quantity and price review, cumulative linked-invoice analysis, configurable tolerances, shared-invoice allocations, allocation audit history, visibility restrictions, responsive pages and five interface languages.

Support and links

• Support: PanciucSoft Support
• Contact: support@panciucsoft.com
• Publisher: PanciucSoft