Supplier Qualification Pro

Supplier Qualification Pro is a Dolibarr module developed by PanciucSoft for supplier qualification, monitoring and compliance management.

The module provides a complete supplier quality workflow directly inside Dolibarr, including weighted supplier evaluation, Approved Supplier List management, supplier documents and certificates, supplier audits, CAPA follow-up, expiry monitoring and role-based permissions.

Main features

Supplier Qualification Pro centralizes the main activities required to evaluate, approve and continuously monitor suppliers.

The module includes:

Supplier qualification and weighted scoring
Automatic score-based recommendation
Approved Supplier List (ASL)
Supplier documents and certificates
Expiry date monitoring
Supplier audits
Findings and nonconformities
CAPA follow-up
Dashboard indicators and reminders
CSV export
Role-based permissions
Responsive desktop, tablet and mobile interface

Supplier Qualification

Supplier Qualification Pro works directly with existing Dolibarr suppliers.

Each supplier can be evaluated using configurable weighted criteria and qualification thresholds.

Main qualification functions include:

Weighted supplier scoring
Configurable evaluation criteria
Configurable qualification thresholds
Automatic weighted score calculation
Automatic score-based recommendation
Supplier risk classification
Evaluation and reevaluation dates
Qualification validity monitoring
Due soon alerts
Expired qualification alerts
Duplicate qualification prevention

Available supplier qualification statuses:

Pending
Approved
Conditional
Rejected
Suspended

Available supplier risk levels:

Low
Medium
High
Critical

Weighted evaluation criteria

By default, suppliers are evaluated using six weighted criteria:

Criterion	Default weight
Quality	25%
Delivery	20%
Documentation	15%
Price	10%
Service	10%
Compliance	20%
Total	100%

The weights can be changed from the module configuration page.

Default score thresholds:

Recommendation	Default score
Approved	80% or higher
Conditional	60% to 79.99%
Rejected	Below 60%

The module calculates the total weighted score automatically and displays a qualification recommendation.

The final supplier status remains a controlled qualification decision and can be protected through dedicated approval permissions.

Approved Supplier List

Supplier Qualification Pro automatically generates an Approved Supplier List (ASL) based on supplier qualification records.

Main functions include:

Automatic inclusion of Approved suppliers
Optional inclusion of Conditional suppliers
Qualification validity control
Automatic exclusion / identification of expired qualifications
Supplier risk level visibility
Total qualification score
Last evaluation date
Qualification validity date
CSV export
Responsive desktop and mobile display

This allows companies to maintain a controlled and continuously updated list of qualified suppliers directly inside Dolibarr.

Documents & Certificates

Supplier Qualification Pro includes a dedicated supplier document and certificate register.

It can be used for documents such as:

ISO certificates
GMP certificates
GDP certificates
Quality Agreements
Certificates of Analysis
Supplier declarations
Regulatory documents
Safety documents
Custom supplier document types

Each document record can include:

Supplier
Document type
Document or certificate title
Certificate number
Issuer
Issue date
Expiry date
No expiry date option
Attachment
Notes

Automatic document statuses:

Valid
Expiring soon
Expired
No expiry date

The reminder period for expiring supplier documents can be configured from the module settings.

Attachments can be:

Uploaded
Downloaded
Replaced
Removed

The document list can be filtered by:

Supplier
Document type
Validity status
Search text

Supplier Audits

Supplier Qualification Pro provides a structured supplier audit workflow.

Audit records can include:

Supplier
Audit reference
Audit title
Audit type
Auditor
Planned date
Actual audit date
Audit status
Audit result
Audit score
Findings
Nonconformities
CAPA requirements
Audit report attachment
Notes

Available audit statuses include:

Planned
In progress
Completed
Cancelled

The module automatically identifies:

Audits due soon
Overdue audits

Supplier Audits can be filtered by:

Supplier
Audit type
Audit status
Audit timing
CAPA status
Search text

CAPA Follow-up

Supplier audit findings can be followed through an integrated CAPA workflow.

Available CAPA information includes:

CAPA required
Corrective action description
CAPA owner
CAPA due date
CAPA status

Available CAPA statuses include:

Not required
Open CAPA
CAPA in progress
CAPA completed

The module also identifies:

Open CAPA
CAPA overdue
CAPA completed

This allows supplier audit findings and corrective actions to remain connected to the corresponding supplier audit.

Dashboard

The Supplier Qualification Pro dashboard provides a centralized overview of supplier qualification and compliance activity.

Dashboard indicators include:

Active suppliers
Qualified / evaluated suppliers
Approved suppliers
Conditional suppliers
Pending suppliers
Rejected suppliers
Qualifications due soon
Qualifications expired
Supplier documents
Documents expiring soon
Documents expired
Supplier audits
Audits due soon
Audits overdue
Open CAPA
CAPA overdue
Average qualification score

The dashboard allows quality and procurement teams to immediately identify qualification, document, audit and CAPA items requiring attention.

Permissions

Supplier Qualification Pro uses dedicated Dolibarr permissions.

Available permissions include:

Read supplier qualifications, ASL, documents and audits
Create or modify supplier qualifications, documents and audits
Approve or conditionally approve suppliers
Delete supplier qualification, document and audit records

This separation allows organizations to implement controlled workflows.

For example:

Read-only users can view records and download authorized attachments
Operational users can create and modify records
Authorized users can approve or conditionally approve suppliers
Delete permissions can be restricted to administrators or quality managers

Direct access to unauthorized create, edit or delete actions is blocked.

Responsive interface

Supplier Qualification Pro has been optimized for:

Desktop
Tablet
Mobile devices

Dedicated responsive layouts are available for:

Supplier list
Supplier qualification records
Approved Supplier List
Documents & Certificates
Supplier Audits
CAPA information
Dashboard

The module has been tested with both desktop and Android mobile browsers.

Configuration

The configuration page allows administrators to define qualification scoring and reminder parameters.

Available settings include:

Quality weight
Delivery weight
Documentation weight
Price weight
Service weight
Compliance weight
Approved score threshold
Conditional score threshold
Qualification expiry reminder period
Document expiry reminder period
Audit planning reminder period

The default evaluation weights total 100%.

Installation

Install Supplier Qualification Pro using the standard Dolibarr external module deployment process.

Go to Home → Setup → Modules/Applications
Open Deploy/Install external app/module
Upload the Supplier Qualification Pro ZIP archive
Activate the module
Open the module configuration page
Configure scoring weights and qualification thresholds
Configure reminder periods
Configure user permissions

Existing module data and configuration are preserved during normal module upgrades.

Starting with the stable release, module frontend resources include version-aware loading to ensure that updated layouts are applied after upgrade without requiring module deactivation/reactivation.

Compatibility

Item	Requirement
Dolibarr	23.x
PHP	7.4 or later
Database	MySQL / MariaDB
Module version	1.3.0
License	GPL v3+

The stable release has been validated on Dolibarr 23.x.

Version history

Version 1.3.0

Stable release

Main features and improvements:

Complete supplier qualification workflow
Configurable weighted supplier scoring
Automatic score recommendation
Supplier risk classification
Approved Supplier List
CSV export
Supplier document and certificate register
Document expiry monitoring
No expiry date support
Supplier audit workflow
Findings and nonconformities
CAPA follow-up
Audit due soon and overdue monitoring
CAPA overdue monitoring
Dashboard indicators
Attachment upload and download
Attachment replacement and removal
Audit report management
Search and advanced filters
Role-based Read / Modify / Approve / Delete permissions
Read-only workflow protection
Duplicate qualification prevention
Responsive desktop, tablet and mobile layouts
Improved document table behavior
Improved audit list date layout
Improved filter state handling
Improved module upgrade and browser cache handling

Support

Technical support is available from PanciucSoft.

Email: support@panciucsoft.com

Publisher: PanciucSoft

Author: Vasile Panciuc

License

Supplier Qualification Pro is distributed under the GNU General Public License v3 or later (GPL v3+).

DoliStore

Supplier Qualification Pro version 1.3.0 has been submitted to DoliStore.

The direct product link will be added after DoliStore publication approval.