Module LabQC Pro

LabQC Pro

LabQC Pro is a laboratory quality control module for Dolibarr.

It provides a structured workflow from product-specific QC specifications and analytical testing to automatic PASS / FAIL evaluation, final approval, result locking, audit trail, Certificate of Analysis generation and OOS / deviation follow-up.

LabQC Pro is designed for organizations that manage products by batch or lot and require documented quality-control decisions inside Dolibarr.

The module can operate independently or integrate with BatchSafe Pro and CAPA & Deviation Manager.

Overview

LabQC Pro adds a complete laboratory quality-control workflow to Dolibarr.

Typical workflow:

QC Specification → QC Test → Analytical Results → Automatic PASS / FAIL → Finalization & Locking → CoA / OOS Report → Optional CAPA / Deviation

Main capabilities include:

Product-specific QC specifications
Specification version management
Analytical parameters and acceptance criteria
Numeric and text-based analytical results
Mandatory QC parameters
QC tests linked to real Dolibarr batches / lots
Automatic PASS / FAIL evaluation
Finalization and permanent result locking
Role-based laboratory workflow
Immutable Audit Trail
Previous and new value tracking
Certificate of Analysis generation
OOS / QC Test Report generation
BatchSafe Pro synchronization
CAPA & Deviation Manager integration
Responsive desktop and mobile interface
English and Romanian interface

QC Specifications

QC Specifications define the quality requirements that a product must meet.

A specification can contain:

Product
Specification reference
Specification version
Analytical parameters
Test method
Acceptance criteria
Units
Mandatory / optional parameter status

Example:

Parameter	Method	Acceptance criteria	Mandatory
Assay	HPLC	98–102 %	Yes
Appearance	Visual	White tablets	Yes

Specifications can be versioned so that the quality requirements used for a QC test remain identifiable and traceable.

QC Tests

A QC Test links laboratory analysis to a specific product and batch / lot.

Typical QC Test information includes:

QC test reference
Product
Batch / lot
QC specification
Specification version
Test status
Analytical results
Analyst
Approval / finalization information

A QC test can contain multiple analytical parameters taken from the selected QC specification.

Analytical results

Analytical results can be entered for each QC parameter.

Depending on the parameter configuration, LabQC Pro can support:

Numeric results
Text-based results
Acceptance limits
Required parameters
Individual PASS / FAIL evaluation

The result screen clearly displays the measured value, acceptance criteria and parameter verdict.

Automatic PASS / FAIL evaluation

LabQC Pro automatically evaluates QC results against the configured specification.

Typical behavior:

All mandatory parameters within specification → PASS
One or more mandatory parameters outside specification → FAIL / OOS
Missing mandatory results → test cannot be considered complete

Automatic evaluation reduces manual verdict entry and helps keep laboratory decisions consistent with the active specification.

Finalization and locking

QC results remain editable while the test is open.

After review, an authorized QC Manager can finalize the test.

Finalization:

Records the final QC verdict
Records the approving user
Records the finalization date and time
Locks the analytical results
Prevents silent modification of finalized data
Enables final quality reporting

A finalized QC test becomes a permanent quality-control record.

Suggested user roles

Laboratory Analyst

Typical permissions and responsibilities:

Create QC tests
Select product and batch / lot
Enter analytical results
Review parameter evaluation
Trigger automatic PASS / FAIL evaluation

QC Manager

Typical permissions and responsibilities:

Review completed analytical results
Review PASS / FAIL evaluation
Finalize and lock QC tests
Approve final quality decisions
Review Audit Trail
Generate CoA and OOS reports
Initiate CAPA / deviation follow-up when required

The exact Dolibarr permissions can be configured according to the organization's internal procedures.

Certificate of Analysis

Finalized PASS tests can generate a Certificate of Analysis (CoA).

The report can include:

Product
Batch / lot
QC specification
Specification version
Analytical parameters
Results
Acceptance criteria
Individual verdicts
Overall PASS verdict
Tested by
Approved by
Approval date

The CoA provides a structured summary of the finalized laboratory decision.

OOS / QC Test Report

Finalized FAIL tests can generate an OOS / QC Test Report.

The report can include:

Product
Batch / lot
QC specification
Analytical results
Failed parameters
Acceptance criteria
Final FAIL / OOS verdict
Analyst and approval information

The report can be used as the starting point for further investigation or deviation management.

Audit Trail

LabQC Pro records important quality-control events.

Audit Trail entries can include:

User
Date and time
Object
Event / action
Previous value
New value
Note

Typical recorded events include:

QC test creation
Result entry or modification
Status changes
PASS / FAIL evaluation
Finalization

This provides traceability of important laboratory actions and supports internal review and audit activities.

BatchSafe Pro integration

When BatchSafe Pro is installed and enabled, LabQC Pro can synchronize QC decisions with lot operational status.

Typical workflow:

LabQC event	BatchSafe status
New QC test opened	Under inspection
Finalized PASS	Released
Finalized FAIL / OOS	Rejected

This allows laboratory quality decisions to influence warehouse lot availability automatically.

Existing manual critical holds can be preserved instead of being silently overwritten by automatic synchronization.

For example, if a lot is already manually Rejected or Recalled for another critical reason, LabQC Pro can preserve that status and display an informational message rather than replacing it.

BatchSafe Pro integration is optional.

LabQC Pro continues to work independently when BatchSafe Pro is not installed or disabled.

CAPA & Deviation Manager integration

Starting with LabQC Pro 1.0.43, finalized FAIL / OOS tests can be integrated with CAPA & Deviation Manager.

A linked deviation can be created directly from the QC test.

Typical workflow:

QC Test → FAIL / OOS → Finalization → Create CAPA / Deviation → Investigation → Corrective / Preventive Action

The deviation form can be prefilled with information from the originating laboratory test, including:

Source module
QC test reference
Product
Batch / lot
QC specification
Severity
Department
Relevant QC context

Example source reference:

LabQC Pro · QCT-YYYYMMDD-HHMMSS

This reduces duplicate data entry and keeps the deviation linked to the original laboratory result.

After a deviation has been created, LabQC Pro can recognize the existing linked record and provide an Open CAPA Deviation action instead of creating unnecessary duplicates.

The deviation description remains readable and editable when opened or modified.

CAPA & Deviation Manager integration is optional.

LabQC Pro continues to work independently when CAPA & Deviation Manager is not installed.

Product and lot traceability

QC tests can be linked to real Dolibarr products and lot / serial records.

This helps maintain traceability between:

Product
Batch / lot
QC specification
Analytical results
Final QC verdict
BatchSafe status
CAPA / deviation record when applicable

Mobile support

LabQC Pro includes a responsive interface suitable for desktop, tablet and smartphone use.

The mobile interface supports:

QC test review
Analytical result entry
PASS / FAIL visibility
Finalization information
Audit Trail access
BatchSafe status display
CAPA / deviation actions
Responsive tables and result cards

Installation

Download the LabQC Pro module package.
Go to Home → Setup → Modules/Applications in Dolibarr.
Use the external module deployment / installation function.
Upload the LabQC Pro ZIP package.
Enable LabQC Pro.
Configure user permissions.
Make sure Products, Stock and Lot / Serial management are enabled when batch-based QC is required.

Basic configuration

After activation:

Create or select a product.
Make sure the product uses lot / serial management when required.
Create a QC Specification for the product.
Add analytical parameters and acceptance criteria.
Create a QC Test linked to a product and batch / lot.
Enter analytical results.
Review automatic PASS / FAIL evaluation.
Finalize the QC Test using an authorized QC Manager account.
Generate the appropriate CoA or OOS report.

Optional integrations can then be enabled by installing BatchSafe Pro and / or CAPA & Deviation Manager.

Requirements

Dolibarr V18 to V23
PHP 7.4 or later
Products module
Stock / warehouse management
Lot / Serial management for batch-based QC workflows

Optional:

BatchSafe Pro for lot-status synchronization
CAPA & Deviation Manager for deviation and CAPA follow-up

Version

Current documented version:

LabQC Pro 1.0.43

Languages

LabQC Pro includes:

English
Romanian

Additional translations can be added using the standard Dolibarr translation mechanism.

Typical use cases

LabQC Pro can be used in organizations such as:

Laboratories
Pharmaceutical companies
Food and supplement manufacturers
Chemical manufacturers
Manufacturing companies
Quality-controlled warehouses
Organizations using batch / lot-based product quality control

Documentation workflow example

A typical integrated workflow may look like:

Product / Lot

↓

QC Specification

↓

QC Test

↓

Analytical Results

↓

Automatic PASS / FAIL

↓

QC Manager Finalization

↓

PASS → CoA → BatchSafe Released

or

FAIL / OOS → OOS Report → BatchSafe Rejected → CAPA / Deviation

Support

Support and product information:

support@panciucsoft.com

LabQC Pro is developed by PanciucSoft.

License

LabQC Pro is distributed under the GNU GPL v3 or later license.

Regulatory notice

LabQC Pro provides software tools for laboratory quality-control workflows.

The module does not replace an organization's quality management system, standard operating procedures, validation activities, qualification activities or legally required controls.

Validation, qualification and compliance with GMP, GLP, GxP, ISO or other regulatory requirements remain the responsibility of the organization using the module.