Integration of Dolibarr to the Make automation platform

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This tutorial explains how to create a Make integration for Dolibarr using an integration that creates events in the agenda module as an example.

Prerequisites

The following tutorial assumes that you have completed the following prerequisites:

• You have access to an instance of Dolibarr configured to use SSL encryption (with the HTTPS protocol)
• You have access to a user account with administrator rights
• You have activated the “Web Services API REST” module (if it is not already the case, follow the official documentation)
• You have obtained an API key for your user account that you will use to test your integration (generated by an administrator, or by the user himself if he has permission to modify his user account information)

When necessary, we will use the following URL to refer to your Dolibarr instance: https://yourdolibarrurl. You will have to replace it with the URL of your own Dolibarr instance, without trailing slash.

Create the Make application

1. Go to https://eu1.make.com and log into your user account
2. Go to the My Apps tab
3. Click on Create a new app. You can call it Dolibarr. This instance will contain a connection and several modules that will implement specific features such as creation of a task or creation of an event for instance.

In the Base tab, you just have to write

{}

Configure authentication

It is essential to link the Make application (i.e Dolibarr) to the external application via a connection, which can be set in the connection tab of the Make application.

This tab has two sub-tabs : Parameters tab and Communication tab.

NB : The applications that a user can create on Make are written in json.

a) Parameters tab

There are three required parameters for the connection : the Dolibarr API key, the URL of the Dolibarr instance (https://yourdolibarrurl for instance) and your user ID. It means these parameters require some values in order to create a connection. Thus, you can write the following code :

[
    {
        "name": "apiKey",
        "type": "text",
        "label": "Dolibarr API key",
        "required": true
    },
    {
        "name": "hostname",
        "type": "text",
        "label": "Dolibarr instance URL",
        "required": true
    },
    {
        "name": "userownerid",
        "type": "number",
        "label": "User ID",
        "required": true
    }
]

NB : In each tab, save the written code with Ctrl+S

b) Communication tab

The following code specifies the account validation process.

{
    "url":"{{parameters.hostname}}/api/index.php/users/info",
    "headers": {
        "DOLAPIKEY": "{{parameters.apiKey}}"
    },
    "log": {
        "sanitize": ["request.headers.DOLAPIKEY"]
    }
}

NB : In each tab, save the written code with Ctrl+S

Create an action module

Example of module to create events in the Dolibarr calendar

As a reminder, the goal is to implement the following use case : As soon as you receive a mail on an Email box, report it in Dolibarr events

In this case, the Dolibarr instance receives information from the Email application. In this case, the Email application is a trigger generating an action in Dolibarr.

On the Dolibarr side, the module to implement is an action module, that we can call Creation of an event. This module can be configured in different tabs which are detailed below. The different tabs are connected so that some parameters can be used in a tab that is different from itself.

a) Communication tab

This tab contains the different required parameters that will be transmitted from the Email application to Dolibarr. The required parameters are the one required by the API.

You have to fill the code block of this tab as follows :

{
    "url": "{{connection.hostname}}/api/index.php/agendaevents",
    "method": "POST",
    "qs": {},
    "body": {
        "type": "Email reception",
        "label": "{{parameters.label}}",
        "type_code": 6,
        "userownerid": "{{connection.userownerid}}",
        "email_sender": "{{parameters.name}}",
        "email_from": "{{lower(parameters.email)}}",
        "percentage": "-1",
        "status": "0",
        "date_creation": "{{parameters.date}}",
        "datep": "{{parameters.date}}",
        "datef": "{{parameters.date}}"
    },
    "headers": {
        "DOLAPIKEY": "{{connection.apiKey}}"
    },
    "response": {
        "output": "{{body}}"
    }
}

NB : In each tab, save your code with Ctrl+S

Explanation of the different required fields :

API field	Description	Type	Possible value
type	Event type	text	Email reception
label	Event label	text	New emails received
type_code	Dolibarr event type code	number	6
userownerid	Dolibarr user that create the event	number	7
email_sender	Login of the sender	text	jdoe
email_from	Email address of the sender	text	john@doe.org
status		number	0
percentage	Event progress	number between -1 (N/A) and 100	-1
date_creation	Date of creation of the event	date	2023-03-12T18:25:43-05:00
datep	Start date of the event	date	2023-03-12T18:25:43-05:00
datef	End date of the event	date	2023-03-12T18:25:43-05:00

The type_code “6” corresponds to the event type “Email reception”.

NB : Bold parameters are compulsory for this scenario

Select a connection : Under the previous code block, you have to select a connection. Select the Dolibarr connection that you created previously.

b) Static parameters tab

[
    {
        "name": "type",
        "type": "text",
        "label": "Type",
        "value": "Email reception"
    }
]

NB : In each tab, save the written code with Ctrl+S

c) Mappable parameters tab

The following parameters are mappable, that means it must be completed by the user.

[
    {
        "name": "email",
        "type": "email",
        "label": "Email address",
        "required": true
    },
    {
        "name": "name",
        "type": "text",
        "label": "Name",
        "required": true
    },
    {
        "name":"label",
        "type":"text",
        "label":"Mail label",
        "required": true
    },
    {
        "name":"date",
        "type":"date",
        "label":"Received on",
        "required": true
    }
]

NB : In each tab, save the written code with Ctrl+S

d) Interface tab

[
    {
        "name": "id",
        "type": "uinteger",
        "label": "User ID"
    }
]

NB : In each tab, save the written code with Ctrl+S

Your integration is now ready to be used.

1st scenario : Report an email in Dolibarr events

1) Create a new scenario

1. Click on the Scenarios tab of the left-hand menu
2. Click on the Create a new scenario button at the top right

2) Email scenario configuration

2.a) Email scenario initialization

1. Click on the + symbol to add a module
2. Select the Email module, that you can search it at the bottom of the drop-down list.
3. Select the Watch Emails trigger of this module. To set up the Email module, you should click on it. A configuration window will appear.

2.b) Email module configuration

1. First, choose the connection : select the IMAP connection that you configured (named My others IMAP connection)
2. Select the /INBOX folder
3. Select the Only unread mails criteria
4. Click on No for Mark message(s) as read when fetched unless you want to mark messages as read.
5. Don’t forget to click on OK at the bottom right of the window.

2.c) Dolibarr module configuration

Add the Dolibarr application by selecting the Create an event action that you created previously.

In the end, your screen should look like this :

Once you have your scenario is set up, you should fill the Dolibarr module fields with some Email fields, by following the steps below :

1. Select the right connection
2. Select the Email address with 1. Sender Email Address
3. Select the Name with 1. Sender Email Name
4. Select the Mail label with "1. Sender Email Name" : "1. Subject"
5. Select the Received on field : 1.Date
6. Choose the Type : 1

Make email parameters

7. Click on OK

The scenario can now be executed. For this, click on the Run button at the bottom left of the screen.

Example of a module implementation to create a project task on Dolibarr

As a reminder, the goal is to implement the following use case :

“Creation of a project task in Dolibarr once an issue is created on Github”

In this case, the Dolibarr instance receives information from Github. Github is a trigger that generates an action in Dolibarr, of creating a project task (Projects tab, Tasks/Activities section).

Here is the code that must be implemented on Make, to realize the scenario of creation of a project task in the module Projects of Dolibarr.

Required fields : There are two types of required fields, the ones which are required to create a valid task that can be accepted by Dolibarr and the fields that give information in the tasks list.

Fields corresponding to the Task list columns : task reference, task label, start date (type : date), end date (type : date), project reference, project status, expected workload, time consumed, consumption progress, actual progress declared (percentage), task progress

Mapping between API fields and their labels :

API field	Description	Type	Possible value
ref	Task reference	text	K2304-0005
label	Task label	text
fk_project	Project reference	number	2
date_start	Start date	date	2023-03-12T18:25:43-05:00
date_end	End date	date	2023-03-12T18:25:43-05:00
date_creation	Date of creation	date
user_creation	User that created the task	text
planned_workload	Estimated completion time (in seconds)	number	8400
duration_effective	Percentage of actual progress	number	0
fk_user_creat	ID of the user that created the event	number	7
progress	Progress of the project (in %)	number between 0 and 100	50

Complete the following tabs as follows :

a) Communication tab

{
    "url": "{{connection.hostname}}/api/index.php/tasks",
    "method": "POST",
    "qs": {},
    "body": {
        "label": "{{parameters.taskName}}",
        "fk_project": "{{parameters.projectID}}",
        "date_start": "{{parameters.date_start)}}",
        "date_end": "{{parameters.date_end)}}",
        "user_creation": "{{parameters.creator)}}",
        "date_creation": "{{parameters.date_creation)}}",
        "fk_user_creat": "{{connection.userownerid}}",
        "ref": "{{parameters.taskref}}"
    },
    "headers": {
        "DOLAPIKEY": "{{connection.apiKey}}"
    },
    "response": {
        "output": "{{body}}"
}

NB : In each tab, save your code with Ctrl+S

Setting up the Github OAuth connection :

(Source : https://www.make.com/en/help/app/github?_ga=2.85846297.1242178067.1682759655-390117518.1678356777)

1. Click the Add button next to the Connection field. Select the Connection type as OAuth.
2. Optional: In the Connection name field, enter a name for the connection.
3. Click on Save.
4. a Github window should open. Confirm the access by clicking Authorize.

NB : You may have to reauthorize the connection to avoid some problems. On Make, in the left-side bar menu, select Connection. in the list of the connections, you may find (my Others IMAP connection). Click on Reauthorize.

Select a connection : Under the previous code block, you have to select a connection. Select the Dolibarr connection that you created previously.

b) Static parameters tab

    {}

NB : In each tab, save your code with Ctrl+S

c) Mappable parameters tab

[
    {
        "name": "creator",
        "type": "text",
        "label": "Task created by:",
        "required": true
    },

    {
        "name": "taskName",
        "type": "text",
        "label": "Name of task",
        "required": true
    },
    {
        "name": "date_creation",
        "type": "date",
        "label": "Date of creation",
        "required": true
    },
    {
        "name": "date_start",
        "type": "date",
        "label": "Date of start",
        "required": true
    },
    {
        "name": "projectID",
        "type": "text",
        "label": "Project ID",
        "required": true
    },
    {
        "name": "date_end",
        "type": "date",
        "label": "Date of end",
        "required": true
    },
    {
        "name": "taskref",
        "type": "text",
        "label": "Reference of task",
        "required": true
    }   
]

NB : In each tab, save your code with Ctrl+S

d) Interface tab

[
    {
        "name": "id",
        "type": "uinteger",
        "label": "User ID"
    }
]

NB : In each tab, save your code with Ctrl+S

---

2nd scenario : Create a task in Dolibarr when a new issue is created on Github

1) Create a new scenario

1. Click on the Scenarios tab of the left-hand menu
2. Click on the Create a new scenario button at the top right

2) Github scenario configuration

2.a) Github scenario initialization

1. Click on the + symbol to add a module
2. Select the Github module, that you can search it at the bottom of the drop-down list.
3. Select the Watch issues trigger of this module.

To set up the Github module, you should click on it. A configuration window will appear.

2.b) Github module configuration

1. First, you will need to associate the Github account from which you want to retrieve the issues created, through an OAuth connection.
2. Then, you should choose if you want to watch all the repositories or only one repository of your linked Github account in the I want to watch field.
3. Select the repository from which we want to launch the scenario on the repository field. All the repositories of the Github account will be displayed in a drop-down list.
4. Choose the maximum number of returned issues : 10 for example
5. Fill the watch field : select only new issues
6. Then, select the filter : all issues(for example)
7. Finally, select the state : only opened issues

In the end, your screen should look like this :

2.c) Dolibarr module configuration

Once your scenario is set up, you should fill the Dolibarr module fields with the available Github fields :

1. Task created by : 1.Creator
2. Name of task : 1.Title
3. Date of creation : Date created
4. Date of start : Date created
5. Project ID : 1
6. Date of end : Date updated

In the end, the window should look like :

Make github parameters

Click on OK.

The scenario can now be executed. For this, click on the Run button at the bottom left of the screen.

3rd scenario : Create a new event in the Dolibarr calendar when creating one in Google Calendar

This scenario involves to automatically add a new event in the Dolibarr calendar when creating one in Google Calendar.

First, when creating your scenario on Make, you need to find the Google Calendar application in the list. Then select Watch Events among the several propositions. After, in the Connection section, add a connection with your Google account and accept the terms. In the Calendar section, choose your calendar account. Then, in the Watch Events section, select what interest you in particular. Finally, let the other sections by default.

Secondly, add the Dolibarr module at the right of the Google Calendar one, and fill its sections as follows :

• Event name : 1. Summary
• Start time : 1. Start
• End time : 1. End
• Location : 1. Location
• Description : 1. Description
• Email adress : 1. Organizer: Email

You normally have the sections filled as follows :

Dolibarr module sections

The scenario can now be executed. For this, click on the Run button at the bottom left of the screen.

Help for developpers

Viewing the code on VSCode

To view the code written on the Make website on VScode, it is possible to install the Make Apps SDK extension. More details can be found on the extension configuration page.

NB: The code viewed under VScode is stored in a local temporary repository on your computer, and it is synchronized with the code visible on Make.

On the other hand, it is only possible to export the code in .zip, which is annoying to put it on a Github repository for example.

Credits

This tutorial was produced by the AuTEAMation team as part of the design of interfacing prototypes between the Dolibarr ERP/CRM and several automation platforms for DoliCloud. This study was carried out as part of the PFA, a 2nd year group project at ENSEIRB-MATMECA.