Dolibarr ERP CRM Wiki

Electronic Billing

This page presents a description of the rules and solutions for electronic invoicing (e-invoicing, e-billing) and e reporting.

The laws, rules, and solutions depend on your country...


Belgium (Peppol BIS Billing 3.0)

Format

The electronic invoice format in Belgium is Peppol BIS Billing 3.0, which uses the UBL structure defined by the OASIS organization: https://docs.oasis-open.org/ubl/

Here are some links about this format:

Timeline

The Belgian parliament approved the law implementing mandatory domestic B2B eInvoicing in Belgium as from 1 January 2026

Dolibarr support

To generate invoices in this format, you need to install the module:

Legislation and current status

https://ec.europa.eu/digital-building-blocks/sites/display/DIGITAL/eInvoicing+in+Belgium

  • B2G: Yes
  • B2B: Not yet
  • E-reporting: Not yet

Note: Belgium already offers a platform called Mercurius, where you can send manually classic invoice to get a Peppol invoice.

A peppol file can be validated here: https://ecosio.com/en/peppol-and-xml-document-validator/#

France (Factur-X, Peppol BIS Billing 3.0)

Format

The government has specified three types of electronic invoice formats:

  • Factur-X, sometimes incorrectly written as FactureX (Hybrid Format PDF A/3 + Structured Data in XML included in the PDF)
  • CIUS for Chorus Pro (Cross Industry Invoice (CII))
  • Peppol BIS Billing 3.0 (Universal Business Language (UBL) format)

Any of these formats can be used in France. The Dolibarr software has chosen the first format. It is already compatible (see below).

Timeline

Initially, the first deadline was set for January 1, 2024. The schedule was modified at the end of 2023 by the government. It is now as follows:

  • From September 1, 2026: Obligation to receive electronic invoices for all businesses.

All companies are required to receive their invoices in electronic format. Only large companies (employing at least 5,000 employees or with a turnover exceeding 1.5 billion euros) and medium-sized companies (employing between 250 and 4,999 employees or with a turnover not exceeding 1.5 billion euros) are required to issue invoices in electronic format.

  • From September 1, 2027: All SMEs and micro-enterprises will be required to issue electronic invoices (postponable until December 1, 2027).

Dolibarr support

To generate invoices in the Factur-X format, you need to install the FacturX module available on Dolistore:

This module, or a modified or Dolibarrized version of the module, will be integrated as standard in a future version of Dolibarr.

Once the document is generated, it must be transmitted to a centralized platform. Sending the invoice directly to your client via email will no longer be possible.

Dolibarr, like any invoicing software, will therefore need to interface with a PDP (private intermediary operator) or the PPF (the state's centralized platform for submitting invoices). This point has not yet been developed because the government platform and specifications for such automatic invoice transfer are not yet ready. The development will be carried out as soon as they are available. See the page GIFF Facture électronique.

Note: France already offers a platform called Chorus-Pro, where it is mandatory to submit invoices in certain cases (e.g., invoices intended for the administration). To interface your Dolibarr with this platform, you need to either submit invoices manually or use a third-party service for submission directly from Dolibarr. For example, using:

  • Chorus Pro Module - Subscription from EasyaSolution.
  • EDI Chorus Module
  • The platform HeyBilly which interfaces with the Chorus APIs and Dolibarr APIs.

Legislation and current status

Germany (Factur-X / ZUGFeRD, Peppol BIS Billing 3.0)

Format

The electronic invoice format in Germany is Factur-X, which is the same as in France. However, its German name, ZUGFeRD, can also be used. This standard involves integrating structured invoice data into an XML file embedded within the PDF A/3 of the invoice. All authorities at federal and national level are mandated to always offer a Peppol transmission if an automated data exchange is provided for the delivery of eInvoices. The XRechnung format being specific to Germany, economic operators should select a provider that is accredited by the German Peppol Authority. This ensures that the service provider conducts Peppol transactions in Germany.

Timeline

  • Mandatory issuance of eInvoices for companies with an annual turnover exceeding 800 000, 00 EUR. In 2027
  • Mandatory issue of eInvoice for every B2B transaction in 2028

Dolibarr support

To generate invoices in this format, you need to install the FacturX module available on Dolistore:

Legislation and current status


Greece (Peppol BIS Billing CIUS 3.0)

Format

The electronic invoice format in Greece is Peppol BIS Billing CIUS 3.0

Timeline

eInvoicing: From 1/7/2025 all companies are required to issue and receive their invoices in electronic format

Digital delivery note: From 1/12/2024 for companies with a turnover exceeding 200000€ and from 1/4/2025 compulsory for all legal entities

Dolibarr support

E-reporting is implemented by Independent Authority for Public Revenue (IAPR) MyDATA platform

Legislation and current status

Italy (FatturaPA)

Format

The electronic invoice format in Italy is FatturaPA (national XML standard)

Timeline

As of January 2024, eInvoicing is mandatory for B2B and B2C for all Italian operators

Dolibarr support

There are two solutions:

Legislation and current status

Luxembourg (Peppol BIS Billing 3.0)

Format

The electronic invoice format in Luxembourg is Peppol BIS Billing 3.0, which must comply with European standard EN 16931-1:2017. Two syntaxes are permitted:

  • XML UBL (Universal Business Language) defined in standard ISO/IEC 19845:2015
  • XML UN/CEFACT CII (Cross Industry Invoice)

Timeline

The obligation for economic operators to invoice electronically is staggered:

  • Large economic operators: from 18 May 2022
  • Medium-sized economic operators: from 18 October 2022
  • Small and newly established economic operators: from 18 March 2023

Dolibarr support

While there's no specific mention of Dolibarr support for Luxembourg e-invoicing, users can likely use the Peppol XML module available for other countries:

Legislation and current status

https://ec.europa.eu/digital-building-blocks/sites/display/DIGITAL/eInvoicing+in+Luxembourg

https://mindigital.gouvernement.lu/en/dossiers/2021/facturation-electronique.html

  • B2G: Yes (mandatory since 18 April 2019 or 18 April 2020 for sub-central contracting authorities)
  • B2B: Yes (mandatory as per the timeline above)
  • E-reporting: Not specifically mentioned

The legal framework is based on:

  • Law of 13 December 2021 amending the Law of 16 May 2019 on electronic invoicing in public procurement and concession contracts
  • Grand-Ducal Regulation of 13 December 2021 determining the common delivery network and alternative technical solutions for electronic invoicing

Luxembourg has chosen the Peppol network as the common delivery network for automated receipt of electronic invoices. For economic operators unable to use Peppol, alternative non-automated solutions (online forms) are available through Guichet.lu.

Mexico (CFDIXML)

Format

Timeline

Dolibarr support

To generate invoices in the Mexican electronic format, you need to install the CFDIXML module:

Legislation and current status

  • B2G:
  • B2B:
  • E-reporting:

Netherlands (Peppol BIS Billing 3.0, NLCIUS)

Format

The electronic invoice format in The Netherlands are NLCIUS (Dutch CIUS) and Peppol BIS Billing 3.0 with country-specific rules equal to NL CIUS. Peppol BIS Billing 3.0 is now the preferred format but not mandatory.

Timeline

N/A

Dolibarr support

N/A

Legislation and current status

Spain (Facturae - VeriFactu)

Format

The electronic invoice format in Spain IS Facturae

Timeline

N/A

Dolibarr support

The following module is required:

With the 2Facturae module you can create the XML in billura format through your ERP & CRM Dolibarr, in order to be able to digitally sign the XML (through digital signature portals or your own digital signature software), and once signed, to be able to import at the entry point of the corresponding administration.

Legislation and current status

Switzerland (QR-Bill)

Format

  • E-reporting:

Until 2022, Switzerland required invoices to be accompanied by a red payment slip (called BV) and an orange payment slip (called BVR). This is no longer the case. Instead, PDF invoices in Euro or Swiss Francs, which can or must be paid by bank transfer, must include, at the bottom of the page for example, a section containing all the information required for payment by transfer. This is called the QR-Bill or QR-Invoice.

Timeline

The a red payment slip (called BV) and an orange payment slip (called BVR) is no more required after 2022.

QR-Bill is expected for PDF invoices in Euro or Swiss Francs, which can or must be paid by bank transfer since the 20th june 2020.

Dolibarr support

To obtain such a section:

  • You can install the following module: https://www.dolistore.com/fr/modules/286-SwissBanking.html
  • The other option is to activate the experimental option INVOICE_ADD_SWISS_QR_CODE:
    • Setting the value to '1' will generate and print the QR code only.
    • If the option is set to 'bottom', the entire section at the bottom of the invoice will be displayed, but an external PHP library will be required for the first generation of the PDF.

Legislation and current status

  • B2G:
  • B2B:
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