DevCamps Organization

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the Dolibarr foundation

This page lists typical actions needed to organize a DevCamp. You can also use it as a template to start organization of a particular devcamp.

Why

What is a DevCamp

Most of the time a DevCamp is a meeting between all kind of contributors around a specific technologies to provide training, remind best practice, exchange non formal information, massively improve a product. Commonly a DevCamp is on a short time range, like a week-end or a week during manifestation.

Who can come to a DevCamp

All kind of contributors (developers, translators, documentation writers) can come to a DevCamp. A leader is designated to schedule the program. Expert and senior members will indicate and communicate about the technologies and help beginners.

What kind topic at DevCamp

Training
Special feature to build (may be the goal of a DevCamp)
Update project documentation

Organization

To start a devcamp organization, first thing to do is to create a wiki page with answers to several questions. To save time, you can copy an existing page of a past camp (for example HackWeek_2010_Organisation) or use the generic template that follows.

Title

Choose a name for the event. For example DevCamp Dolibarr 2013, Hackweek 2010, DoliMeeting summer 2013, …

Event Name of: ___________
Main language used: _______ (french, english ?)

Organizers

Define name of organizers and managers (may be the same guys):

Location manager: _____________
Food manager: ____________
Communication manager: _____________
Sponsor manager (not mandatory): _____________

Dates

Event dates and duration must be defined (one day, two days, three…). But also limit date for subscriptions.

Location

Be sure the location where you want to organize is ok regarding security, mobility and insurance.
Following data must be defined:
- Location for food: ________________________ (provide name of room or address for lunch. Better with link to openstreetmap)
- Location for bedrooms: ____________________ (provide address of sleeping rooms or nearest hotels. Better with link to openstreetmap)
- chairs: _____________
- tables: _____________
- video projector: _____________

Planning suggestion

Define a suggestion of Planning

Participants planned

Please enter here your record if you plan to be present to this devcamp. You need a wiki account. If you don't have it yet, send an email to contact@dolibarr.org to ask one.

Lastname Firstname: _______________________
Age: _________
Coming from (town, country): ___________________
Arrival date and hour: ____________
Departure date and hour: ______________
Underage: Yes or no
Transportation: ____________
Lodging: __________
Estimated price of trip (ticket, parking, toll, lodging...): ________
Email for contact: ____________________

TODO Checklist

Launch communication

Initiate wiki page following previous template
Start to fill it with name, dates, places
Submit page to the Dolibarr foundation board team to complete, feedbacks...
Once feedbacks are enough, the responsible of communication launch communication to ask people to register to devcamp add their name into wiki page of the devcamp, providing the limit date to apply. Posting should be done onto the follwoing channels:

* Dolibarr foundation mailing list: dolibarr-association@nongnu.org
* Dolibarr developer mailing list: dolibarr-dev@nongnu.org
* Dolibarr portals (http://www.dolibarr.org in english, http://www.dolibarr.fr in french, http://www.dolibarr.es in spanish). This should also automatically push information onto facebook and twitter.
* Add event into http://www.agendadulibre.org
* Post a dedicated news onto http://www.linuxfr.org

According the number of attendes, be sure the place you think about is the right one. Also be sure to provide at least some food, and lot's of coffee and tea. It's a well know fact, coders transform caffeine into code lines.
Once devcamp is finished, build a page to show everybody what happened. An example can be found here: Compte_rendu_Hackweek_2010.

Sponsoring

Some sponsors can contribute to sponsor/fund the event.

Example of past and next DevCamps

See page Category:DevCamps