Supplier Qualification Pro
Supplier Qualification Pro is a Dolibarr module developed by PanciucSoft for supplier qualification, monitoring and compliance management.
The module provides a complete supplier quality workflow directly inside Dolibarr, including weighted supplier evaluation, Approved Supplier List management, supplier documents and certificates, supplier audits, CAPA follow-up, expiry monitoring and role-based permissions.
Main features
Supplier Qualification Pro centralizes the main activities required to evaluate, approve and continuously monitor suppliers.
The module includes:
- Supplier qualification and weighted scoring
- Automatic score-based recommendation
- Approved Supplier List (ASL)
- Supplier documents and certificates
- Expiry date monitoring
- Supplier audits
- Findings and nonconformities
- CAPA follow-up
- Dashboard indicators and reminders
- CSV export
- Role-based permissions
- Responsive desktop, tablet and mobile interface
Supplier Qualification
Supplier Qualification Pro works directly with existing Dolibarr suppliers.
Each supplier can be evaluated using configurable weighted criteria and qualification thresholds.
Main qualification functions include:
- Weighted supplier scoring
- Configurable evaluation criteria
- Configurable qualification thresholds
- Automatic weighted score calculation
- Automatic score-based recommendation
- Supplier risk classification
- Evaluation and reevaluation dates
- Qualification validity monitoring
- Due soon alerts
- Expired qualification alerts
- Duplicate qualification prevention
Available supplier qualification statuses:
- Pending
- Approved
- Conditional
- Rejected
- Suspended
Available supplier risk levels:
- Low
- Medium
- High
- Critical
Weighted evaluation criteria
By default, suppliers are evaluated using six weighted criteria:
| Criterion | Default weight |
|---|---|
| Quality | 25% |
| Delivery | 20% |
| Documentation | 15% |
| Price | 10% |
| Service | 10% |
| Compliance | 20% |
| Total | 100% |
The weights can be changed from the module configuration page.
Default score thresholds:
| Recommendation | Default score |
|---|---|
| Approved | 80% or higher |
| Conditional | 60% to 79.99% |
| Rejected | Below 60% |
The module calculates the total weighted score automatically and displays a qualification recommendation.
The final supplier status remains a controlled qualification decision and can be protected through dedicated approval permissions.
Approved Supplier List
Supplier Qualification Pro automatically generates an Approved Supplier List (ASL) based on supplier qualification records.
Main functions include:
- Automatic inclusion of Approved suppliers
- Optional inclusion of Conditional suppliers
- Qualification validity control
- Automatic exclusion / identification of expired qualifications
- Supplier risk level visibility
- Total qualification score
- Last evaluation date
- Qualification validity date
- CSV export
- Responsive desktop and mobile display
This allows companies to maintain a controlled and continuously updated list of qualified suppliers directly inside Dolibarr.
Documents & Certificates
Supplier Qualification Pro includes a dedicated supplier document and certificate register.
It can be used for documents such as:
- ISO certificates
- GMP certificates
- GDP certificates
- Quality Agreements
- Certificates of Analysis
- Supplier declarations
- Regulatory documents
- Safety documents
- Custom supplier document types
Each document record can include:
- Supplier
- Document type
- Document or certificate title
- Certificate number
- Issuer
- Issue date
- Expiry date
- No expiry date option
- Attachment
- Notes
Automatic document statuses:
- Valid
- Expiring soon
- Expired
- No expiry date
The reminder period for expiring supplier documents can be configured from the module settings.
Attachments can be:
- Uploaded
- Downloaded
- Replaced
- Removed
The document list can be filtered by:
- Supplier
- Document type
- Validity status
- Search text
Supplier Audits
Supplier Qualification Pro provides a structured supplier audit workflow.
Audit records can include:
- Supplier
- Audit reference
- Audit title
- Audit type
- Auditor
- Planned date
- Actual audit date
- Audit status
- Audit result
- Audit score
- Findings
- Nonconformities
- CAPA requirements
- Audit report attachment
- Notes
Available audit statuses include:
- Planned
- In progress
- Completed
- Cancelled
The module automatically identifies:
- Audits due soon
- Overdue audits
Supplier Audits can be filtered by:
- Supplier
- Audit type
- Audit status
- Audit timing
- CAPA status
- Search text
CAPA Follow-up
Supplier audit findings can be followed through an integrated CAPA workflow.
Available CAPA information includes:
- CAPA required
- Corrective action description
- CAPA owner
- CAPA due date
- CAPA status
Available CAPA statuses include:
- Not required
- Open CAPA
- CAPA in progress
- CAPA completed
The module also identifies:
- Open CAPA
- CAPA overdue
- CAPA completed
This allows supplier audit findings and corrective actions to remain connected to the corresponding supplier audit.
Dashboard
The Supplier Qualification Pro dashboard provides a centralized overview of supplier qualification and compliance activity.
Dashboard indicators include:
- Active suppliers
- Qualified / evaluated suppliers
- Approved suppliers
- Conditional suppliers
- Pending suppliers
- Rejected suppliers
- Qualifications due soon
- Qualifications expired
- Supplier documents
- Documents expiring soon
- Documents expired
- Supplier audits
- Audits due soon
- Audits overdue
- Open CAPA
- CAPA overdue
- Average qualification score
The dashboard allows quality and procurement teams to immediately identify qualification, document, audit and CAPA items requiring attention.
Permissions
Supplier Qualification Pro uses dedicated Dolibarr permissions.
Available permissions include:
- Read supplier qualifications, ASL, documents and audits
- Create or modify supplier qualifications, documents and audits
- Approve or conditionally approve suppliers
- Delete supplier qualification, document and audit records
This separation allows organizations to implement controlled workflows.
For example:
- Read-only users can view records and download authorized attachments
- Operational users can create and modify records
- Authorized users can approve or conditionally approve suppliers
- Delete permissions can be restricted to administrators or quality managers
Direct access to unauthorized create, edit or delete actions is blocked.
Responsive interface
Supplier Qualification Pro has been optimized for:
- Desktop
- Tablet
- Mobile devices
Dedicated responsive layouts are available for:
- Supplier list
- Supplier qualification records
- Approved Supplier List
- Documents & Certificates
- Supplier Audits
- CAPA information
- Dashboard
The module has been tested with both desktop and Android mobile browsers.
Configuration
The configuration page allows administrators to define qualification scoring and reminder parameters.
Available settings include:
- Quality weight
- Delivery weight
- Documentation weight
- Price weight
- Service weight
- Compliance weight
- Approved score threshold
- Conditional score threshold
- Qualification expiry reminder period
- Document expiry reminder period
- Audit planning reminder period
The default evaluation weights total 100%.
Installation
Install Supplier Qualification Pro using the standard Dolibarr external module deployment process.
- Go to Home → Setup → Modules/Applications
- Open Deploy/Install external app/module
- Upload the Supplier Qualification Pro ZIP archive
- Activate the module
- Open the module configuration page
- Configure scoring weights and qualification thresholds
- Configure reminder periods
- Configure user permissions
Existing module data and configuration are preserved during normal module upgrades.
Starting with the stable release, module frontend resources include version-aware loading to ensure that updated layouts are applied after upgrade without requiring module deactivation/reactivation.
Compatibility
| Item | Requirement |
|---|---|
| Dolibarr | 23.x |
| PHP | 7.4 or later |
| Database | MySQL / MariaDB |
| Module version | 1.3.0 |
| License | GPL v3+ |
The stable release has been validated on Dolibarr 23.x.
Version history
Version 1.3.0
Stable release
Main features and improvements:
- Complete supplier qualification workflow
- Configurable weighted supplier scoring
- Automatic score recommendation
- Supplier risk classification
- Approved Supplier List
- CSV export
- Supplier document and certificate register
- Document expiry monitoring
- No expiry date support
- Supplier audit workflow
- Findings and nonconformities
- CAPA follow-up
- Audit due soon and overdue monitoring
- CAPA overdue monitoring
- Dashboard indicators
- Attachment upload and download
- Attachment replacement and removal
- Audit report management
- Search and advanced filters
- Role-based Read / Modify / Approve / Delete permissions
- Read-only workflow protection
- Duplicate qualification prevention
- Responsive desktop, tablet and mobile layouts
- Improved document table behavior
- Improved audit list date layout
- Improved filter state handling
- Improved module upgrade and browser cache handling
Support
Technical support is available from PanciucSoft.
Email: support@panciucsoft.com
Publisher: PanciucSoft
Author: Vasile Panciuc
License
Supplier Qualification Pro is distributed under the GNU General Public License v3 or later (GPL v3+).
DoliStore
Supplier Qualification Pro version 1.3.0 has been submitted to DoliStore.
The direct product link will be added after DoliStore publication approval.