Draft:Video Presentation (Dolibarr features) - Supplier invoices
(Draft page, no need to be translated)
Story board for Module Vendor Invoices
English
Video Title: Vendor Invoices in Dolibarr
| Voice Over | Visuals in the Video |
| Welcome to this video tutorial about the Dolibarr ERP and CRM system. In this video, we will look at how to use the Vendor Invoices module in Dolibarr. | Animate the video title with special effects. Below it, the Dolibarr logo appears along with the url www.dolibarr.org (Do NOT show the YouTube channel and Social media accounts like for exit sequence) |
| Prerequisites | |
| Activate the module "Invoices" and "Vendors" from menu Home - Setup - Modules. You can also enable the "Banks and Cash" module to record payments on dedicated bank accounts. | Go on menu Home - Setup - Modules, scroll to Financial Modules and enable the Invoices and Vendors module and show you can switch on/off the module. Enable also the "Banks and Cash" module. |
| Grant permission on the Invoices and Vendors module for your users. For more advanced information on how to setup permissions to users, you can watch our video "Users, Groups and Permissions" | Show the module permissions and enable the permissions. |
| Creating a Vendor Invoice | |
| Let us explore the various ways in which you can create a vendor invoice. You can create a vendor invoice from a purchase order that has been validated and approved by clicking on the appropriate button. Information available in the purchase order such as vendor, payment terms and project are copied automatically into the vendor invoice. | Navigate to a purchase order and click on the create invoice button. Show the fields being pre-filled. |
| You can also create a vendor invoice or credit note from a third party who is a vendor by navigating to the "Vendor" tab. | Perform the actions as in the voice over. |
| You can also create a vendor invoice directly from the "Vendor Invoices" menu under the "Billing and Payments" tab. Choose the vendor you are creating the invoice for. | Perform the actions as in the voice over. |
| Choosing the Invoice Type | |
| Credit note invoices can be created to replace or correct previously issued invoices, and they can only be issued from a third party by navigating to the "Vendor" tab or from the invoice you want to correct. You will be able to consume this credit note later to reduce the amount to be paid for a validated invoice. | Show the various invoice types in the combo button list. |
| Choose the invoice date, payment due date, payment terms, payment type, bank account and currency. If the module "Project" is enabled, you will be able to choose a project. Add any public or private notes. | Perform the actions as in the voice over. |
| Once the invoice is created, you can add products and services along with the pricing information for the same. You can add multiple products and services. You can choose from existing products and services in order to pre-fill the pricing information. | Add products or services and choose from pre-filled product or service during the second time. |
| Use the linked files menu to add any attachments to the vendor invoice. | Attach a file. |
| Validating and Sending the Vendor Invoice | |
| Click on "Validate" to validate the vendor invoice. | Click on Validate. |
| Now, the invoice is ready to be sent to your vendor. A default template is used for the generated PDF file. | Click on the PDF in section "Generated document" to show the PDF. |
| You can now use the "Send Email" button to send the invoice to your vendor. Note that all the invoice details are automatically attached to the email. | Click on Send Email and fill in the receiver details, show the email being sent. |
| Vendor Invoices - Payments | |
| If you have made a payment for a vendor invoice, click on the "Enter Payment" button to record the payment in the system. Choose the date, payment type and account to credit. Enter the transaction number and any comments. Enter the payment amount and confirm the payment. Note that if you received a partial payment, you will be able to enter a payment again. Once the full payment due for the vendor invoice has been recorded, the vendor invoice is automatically closed. | Show multiple payments being entered and the invoice getting closed automatically once full payment has been received. |
| If you wish to mark an invoice as paid, click on the appropriate button. The vendor invoice is automatically closed with the "paid" status. | Show "Classify Paid" button and click it. |
| You can issue a "credit note" for a vendor invoice by clicking on the appropriate button. Note that the invoice type has been set to "credit note" with the invoice which is to be revised being automatically chosen. Fill in the required fields in order to create the "credit note". | Show issuing of credit note. |
| If you have made payments in excess, click on the appropriate button to convert excess paid into an available discount. The discount can now be consumed in another draft invoice. | Show converting the invoice into discount. Show the discount being consumed in another draft invoice. |
| For validated credit notes, you can enter a refund instead of a payment, but you can also decide to convert the credit notes into a "Credit available" for this vendor. So, you will be able to consume the discount available later, reducing the amount payable on another validated invoice. | Show converting a credit note into a "credit available". Show the page "Absolute Discounts" to show that the credit is available for a later use for this vendor. Consume the discount into another validated invoice to show the remain to pay has been reduced. |
| Vendor Invoices - Module Features | |
| Use the "Clone" button if you want to create a similar vendor invoice in the future. | Show the Clone button. |
| You can view the list of vendor invoices with the relevant payment status in the list view. You can also view the list based on vendor invoice status such as Draft, Not Paid and Paid. | Show the list view and the list views based on status. |
| Payments received from vendors are available under the payments list view. | Show the payments list view. |
| You can create reports for payments received on a monthly basis. The report is instantly available for download in the PDF format. | Show report generation and show the PDF report. |
| Statistics gives a birds-eye-view of all vendor invoices. You can filter the statistics based on the available parameters. | Show statistics and one of the filters. |
| There are plenty of other features that can be enabled from the setup. Also, like most Dolibarr modules, you can add your own custom fields to your vendor invoices and you will be able to export your database of vendor invoices and vendor payments. | Show custom field generation and the invoice creation screen where it is available. |
| Thank you for watching this video tutorial. Visit www.dolibarr.org to learn more. | The Dolibarr logo appears at the center of the screen along with the url www.dolibarr.org. Show the YouTube channel and other social media accounts with icons at the bottom (facebook, twitter and github). |
TODO Add chapter to payment by "Credit Transfer" like it is with payment by "Direct Debit" on customer invoices.
TODO Add chapter to recurring payment for vendor invoice when this will be available in Dolibarr.
Translation in French
Translated Video Title: Factures fournisseurs dans Dolibarr
| SNO | Voice Over | Translated Voice Over |
| 1 | Welcome to this video tutorial about the Dolibarr ERP and CRM system. In this video, we will look at how to use the Vendor Invoices module in Dolibarr. |
Bienvenue dans ce tutoriel vidéo sur le système ERP et CRM Dolibarr. Cette vidéo explique comment utiliser le module Factures et Avoirs Fournisseurs de Dolibarr. |
| 2 | Prerequisites |
Pré-requis |
| 3 | Activate the modules "Invoices" and “Vendors” from menu Home - Setup - Modules. You can also enable the "Banks and Cash" moduleto record payments on dedicated bank accounts. |
Activez les modules "Factures" et "Fournisseurs" à partir du menu Accueil - Configuration - Modules. Il est également possible d'activer le module "Banques et espèces" pour enregistrer les paiements sur des comptes bancaires dédiés. |
| 4 | Grant permissions on the Invoices and Vendors modules for your users. For more advanced information on how to setup permissions to users, you can watch our video "Users, Groups and Permissions" |
Accordez à vos utilisateurs des autorisations sur le module "Fournisseurs". Pour plus d'informations sur la configuration des autorisations pour les utilisateurs, vous pouvez regarder notre vidéo "Utilisateurs, groupes et autorisations". |
| 5 | Creating a Vendor Invoice |
Création d'une facture fournisseur |
| 6 | Let us explore the various ways in which you can create a vendor invoice. You can create a vendor invoice from a purchase order that has been validated and approved by clicking on the appropriate button. Information available in the purchase order such as vendor, payment terms and project are copied automatically into the vendor invoice. |
Explorons les différentes façons dont vous pouvez créer une facture fournisseur. A partir d'une commande validée et approuvée, vous pouvez créer une facture fournisseur en cliquant sur le bouton qui convient. Les informations disponibles dans la commande telles que le fournisseur, les conditions de paiement et le projet sont automatiquement copiées dans la facture fournisseur. |
| 7 | You can also create a vendor invoice or credit note from a third party who is a vendor by navigating to the "Vendor" tab. |
Vous pouvez également créer une facture, un avoir ou une facture d'acompte d'un tiers qui est un fournisseur en naviguant dans l'onglet "Fournisseur". |
| 8 | You can also create a vendor invoice directly from the "Vendor Invoices" menu under the "Billing and Payments" tab. Choose the vendor you are creating the invoice for. |
Il est également possible de créer une facture fournisseur directement à partir du menu "Factures Fournisseurs" sous l'onglet "Facturation et paiements". Veuillez choisir le fournisseur pour lequel vous créez la facture, avoir ou acompte. |
| 9 | Choosing the Invoice Type |
Choix du type de facture |
| 10 | Credit note invoices can be created to replace or correct previously issued invoices, and they can only be issued from a third party by navigating to the "Vendor" tab or from the invoice you want to correct. You will be able to consume this credit note later to reduce the amount to be paid for a validated invoice. |
Les factures avoirs peuvent être créées pour remplacer ou corriger des factures émises précédemment. Pour les créer, il faut passer par l'onglet "Fournisseur" ou par la facture que vous souhaitez corriger. Vous pourrez ensuite consommer cetavoir pour réduire le montant à payer pour une autre facture validée. |
| 11 | Choose the invoice date, payment due date, payment terms, payment type, bank account and currency. If the module "Project" is enabled, you will be able to choose a project. Add any public or private notes. |
Choisissez la date de la facture, l'échéance du paiement, les conditions de paiement, le type de paiement, le compte bancaire et la devise. Si le module "Projet" est activé, vous pourrez choisir un projet. Ajoutez des notes publiques ou privées. |
| 12 | Once the invoice is created, you can add products and services along with the pricing information for the same. You can add multiple products and services. You can choose from existing products and services in order to pre-fill the pricing information. |
Une fois la facture créée, vous pouvez ajouter des produits et des services avec les informations de prix pour ceux-ci. Vous pouvez ajouter plusieurs produits et services. Vous pouvez choisir parmi les produits et services existants afin d'avoir les tarifs préremplis. |
| 13 | Use the linked files menu to add any attachments to the vendor invoice. |
Utilisez le menu Fichiers joints pour ajouter des pièces jointes à la facture fournisseur. |
| 14 | Validating and Sending the Vendor Invoice |
Validation et envoi de la facture fournisseur |
| 15 | Click on "Validate" to validate the vendor invoice. |
Cliquez sur "Valider" pour valider la facture fournisseur. |
| 16 | Now, the invoice is ready to be sent to your vendor. A default template is used for the generated PDF file. |
Maintenant, la facture est prête à être envoyée à votre fournisseur. Un modèle par défaut est utilisé pour le fichier PDF généré. |
| 17 | You can now use the "Send Email" button to send the invoice. Note that all the invoice details are automatically attached to the email. |
Vous pouvez maintenant utiliser le bouton "Envoyer e-mail" pour envoyer la facture. Sachez que la facture est automatiquement jointe à l'e-mail. |
| 18 | Vendor Invoices - Payments |
Factures fournisseurs - Paiements |
| 19 | If you have made a payment for a vendor invoice, click on the "Enter Payment" button to record the payment in the system. Choose the date, payment type and account to credit. Enter the transaction number and any comments. Enter the payment amount and confirm the payment. Note that if you made a partial payment, you will be able to enter a payment again. Once the full payment due for the vendor invoice has been recorded, the vendor invoice is automatically closed. |
Après émission du paiement d'une facture fournisseur, cliquez sur le bouton "Saisir le paiement" pour enregistrer le paiement dans le système. Choisissez la date, le type de paiement et le compte bancaire. Saisissez le numéro de transaction et les éventuels commentaires. Entrez le montant du paiement et confirmez le paiement. Sachez que si vous avez réalisé un paiement partiel, il vous sera possible de saisir à nouveau un paiement. Une fois que le paiement total dû pour la facture fournisseur a été enregistré, la facture fournisseur est automatiquement clôturée. |
| 20 | If you wish to mark an invoice as paid, click on the appropriate button. The vendor invoice is automatically closed with the "paid" status. |
Si vous désirez marquer une facture comme payée, sans nécessairement enregistrer le paiement, cliquez sur le bouton qui convient. La facture fournisseur sera automatiquement clôturée avec le statut "payé". |
| 21 | You can issue a "credit note" for a vendor invoice by clicking on the appropriate button. Note that the invoice type has been set to "credit note" with the invoice which is to be revised being automatically chosen. Fill in the required fields in order to create the "credit note". |
Vous pouvez créer une "avoir" pour une facture fournisseur en cliquant sur le bouton qui convient. Sachez que le type de facture sera réglé sur "avoir" avec la facture à réviser qui sera automatiquement sélectionnée. Remplissez les champs obligatoires afin de créer l' "avoir". |
| 22 | If you have made payments in excess, click on the appropriate button to convert excess paid into an available discount. The discount can now be consumed in another draft invoice. |
Lorsque vous avez effectué des paiements excédentaires, cliquez sur le bouton qui convient pour convertir l'excédent payé en une remise disponible. La réduction peut maintenant être consommé dans une autre facture provisoire. |
| 23 | For validated credit notes, you can enter a refund instead of a payment, but you can also decide to convert the credit notes into a "Credit available" for this vendor. So, you will be able to consume the discount available later, reducing the amount payable on another validated invoice. |
Pour les avoirs validées, vous pouvez saisir un remboursement au lieu d'un paiement, c'est-à-dire que vous pouvez également décider de convertir l'avoir en un "Crédit disponible" pour ce fournisseur. Ainsi, vous pourrez consommer cette réduction disponible plus tard, en réduisant le montant à payer sur une autre facture fournisseur validée. |
| 24 | Vendor Invoices - Module Features |
Factures fournisseurs - Autres fonctions du module |
| 25 | Use the "Clone" button if you want to create a similar vendor invoice in the future. |
Utilisez le bouton "Cloner" si vous souhaitez créer une facture fournisseur similaire. |
| 26 | You can view the list of vendor invoices with the relevant payment status in the list view. You can also view the list based on vendor invoice status such as Draft, Not Paid and Paid. |
Vous pouvez consulter la liste des factures fournisseurs avec le statut de paiement correspondant dans la vue liste. Vous pouvez également consulter la liste en fonction du statut de la facture, par exemple : brouillon, non payée et payée. |
| 27 | Payments received from vendors are available under the payments list view. |
Les paiements reçus des fournisseurs sont disponibles dans la vue de la liste des paiements. |
| 28 | You can create reports for payments received on a monthly basis. The report is instantly available for download in the PDF format. |
Il est possible de créer des rapports pour les paiements reçus sur une base mensuelle. Le rapport est instantanément disponible pour téléchargement au format PDF. |
| 29 | Statistics gives a birds-eye-view of all vendor invoices. You can filter the statistics based on the available parameters. |
Les statistiques donnent un aperçu détaillé de toutes les factures fournisseurs. Vous pouvez filtrer les statistiques en fonction des paramètres disponibles. |
| 30 | There are plenty of other features that can be enabled from the setup. Also, like most Dolibarr modules, you can add your own custom fields to your vendor invoices and you will be able to export your database of vendor invoices and vendor payments. |
Plusieurs autres fonctions peuvent être activées à partir de la configuration. De plus, comme la plupart des modules de Dolibarr, il vous est possible d'ajouter vos propres champs personnalisés à vos factures fournisseurs et vous pourrez exporter votre base de données des factures et des paiements fournisseurs. |
| 31 | Thank you for watching this video tutorial. Visit www.dolibarr.org to learn more. |
Nous vous remercions d'avoir regarder ce tutoriel vidéo. Visitez le site www.dolibarr.org pour en savoir plus. |
Translation in Spanish
Video Title in Spanish: ???
| SNO | Voice Over | Translated Voice Over |
| 1 | Welcome to this video tutorial about the Dolibarr ERP and CRM system. In this video, we will look at how to use the Vendor Invoices module in Dolibarr. | Bienvenido a este video tutorial sobre el sistema ERP y CRM Dolibarr. En este vídeo, veremos cómo utilizar el módulo de Facturas de Proveedor en Dolibarr. |
| 2 | Prerequisites | Requisitos previos |
| 3 | Activate the module "Invoices" from menu Home - Setup - Modules. You must also enable the "Banks and Cash" module. | Activar los módulos "Facturas" y "Proveedores" del menú Inicio - Configuración - Módulos. También debe activar el módulo "Bancos y Caja". |
| 4 | Grant permission on the Invoices module for your users. For more advanced information on how to setup permissions to users, you can watch our video "Users, Groups and Permissions" | Conceda permiso al módulo "Proveedores" a sus usuarios. Para obtener información más avanzada sobre cómo configurar los permisos de los usuarios, puede ver nuestro vídeo "Usuarios, grupos y permisos". |
| 5 | Creating a Vendor Invoice | Creación de una Factura de Proveedor |
| 6 | Let us explore the various ways in which you can create a vendor invoice. You can create a vendor invoice from a purchase order that has been validated and approved by clicking on the appropriate button. Information available in the purchase order such as vendor, payment terms and project are copied automatically into the vendor invoice. | Exploremos las diversas formas en que puede crear una factura de proveedor. Puede crear una factura de proveedor a partir de una pedido de proveedor que haya sido validado y aprobado haciendo clic en el botón correspondiente. La información disponible en el pedido de proveedor, como el proveedor, las condiciones de pago y el proyecto se copian automáticamente en la factura de proveedor. |
| 7 | You can also create a vendor invoice or credit note from a third party who is a vendor by navigating to the "Vendor" tab. | También puede crear una factura de proveedor o un abono de un tercero que sea proveedor, navegando a la pestaña "Proveedor". |
| 8 | You can also create a vendor invoice directly from the "Vendor Invoices" menu under the "Billing and Payments" tab. Choose the vendor you are creating the invoice for. | También puede crear una factura de proveedor directamente desde el menú "Facturas proveedor" en la pestaña "Financiera". Seleccione el proveedor para el que está creando la factura. |
| 9 | Choosing the Invoice Type | Seleccionar el Tipo de Factura |
| 10 | Credit note invoices can be created to replace or correct previously issued invoices, and they can only be issued from a third party by navigating to the "Vendor" tab or from the invoice you want to correct. You will be able to consume this credit note later to reduce the amount to be paid for a validated invoice. | Se pueden crear facturas de abono para sustituir o corregir facturas emitidas anteriormente, y sólo pueden ser emitidas por un tercero navegando a la pestaña "Proveedor" o desde la factura que se desea corregir. Podrá consumir este abono más adelante para reducir el importe a pagar por una factura validada. |
| 11 | Choose the invoice date, payment due date, payment terms, payment type, bank account and currency. If the module "Project" is enabled, you will be able to choose a project. Add any public or private notes. | Elija la fecha de la factura, la fecha de vencimiento del pago, las condiciones de pago, el tipo de pago, la cuenta bancaria y la moneda. Si el módulo "Proyecto" está activado, podrá elegir un proyecto. Añada cualquier nota pública o privada. |
| 12 | Once the invoice is created, you can add products and services along with the pricing information for the same. You can add multiple products and services. You can choose from existing products and services in order to pre-fill the pricing information. | Una vez creada la factura, podrá añadir productos y servicios junto con la información de precios de los mismos. Puede añadir varios productos y servicios. Puede elegir entre los productos y servicios existentes para rellenar de antemano la información de precios. |
| 13 | Use the linked files menu to add any attachments to the vendor invoice. | Utilice el menú de documentos para añadir archivos adjuntos a la factura de proveedor. |
| 14 | Validating and Sending the Vendor Invoice | Validación y Envío de la Factura de Proveedor |
| 15 | Click on "Validate" to validate the vendor invoice. | Haga clic en "Validar" para validar la factura del proveedor. |
| 16 | Now, the invoice is ready to be sent to your vendor. A default template is used for the generated PDF file. | Ahora, la factura está lista para ser enviada a su proveedor. Se utiliza una plantilla por defecto para el archivo PDF generado. |
| 17 | You can now use the "Send Email" button to send the invoice to your vendor. Note that all the invoice details are automatically attached to the email. | Ahora puede utilizar el botón "Enviar e-mail" para enviar la factura a su proveedor. Tenga en cuenta que todos los detalles de la factura se adjuntan automáticamente al correo electrónico. |
| 18 | Vendor Invoices - Payments | Facturas de Proveedores - Pagos |
| 19 | If you have received payment for a vendor invoice, click on the "Enter Payment" button to record the payment in the system. Choose the date, payment type and account to credit. Enter the transaction number and any comments. Enter the payment amount and confirm the payment. Note that if you received a partial payment, you will be able to enter a payment again. Once the full payment due for the vendor invoice has been received and recorded, the vendor invoice is automatically closed. | Si ha recibido el pago de una factura de un proveedor, haga clic en el botón "Añadir Pago" para registrar el pago en el sistema. Elija la fecha, el tipo de pago y la cuenta a acreditar. Introduzca el número de transacción y cualquier comentario. Introduzca el importe del pago y confirme el pago. Tenga en cuenta que si ha recibido un pago parcial, podrá volver a introducir un pago. Una vez que se haya recibido y registrado el pago total adeudado por la factura de proveedor, ésta se cerrará automáticamente. |
| 20 | If you wish to mark an invoice as paid, click on the appropriate button. The vendor invoice is automatically closed with the "paid" status. | Si desea marcar una factura como pagada, haga clic en el botón correspondiente. La factura de proveedor se cierra automáticamente con el estado "pagado". |
| 21 | You can issue a "credit note" for a vendor invoice by clicking on the appropriate button. Note that the invoice type has been set to "credit note" with the invoice which is to be revised being automatically chosen. Fill in the required fields in order to create the "credit note". | Puede emitir un "Abono" para una factura de proveedor haciendo clic en el botón apropiado. Tenga en cuenta que el tipo de factura se ha configurado como "Abono" y que se elige automáticamente la factura que se va a corregir. Rellene los campos necesarios para crear el "abono ". |
| 22 | If you have made payments in excess, click on the appropriate button to convert excess paid into an available discount. The discount can now be consumed in another draft invoice. | Si ha realizado pagos en exceso, haga clic en el botón apropiado para convertir el exceso pagado en un descuento disponible. El descuento puede ser consumido en otra factura de proyecto. |
| 23 | For validated credit notes, you can enter a refund instead of a payment, but you can also decide to convert the credit notes into a "Credit available" for this vendor. So, you will be able to consume the discount available later, reducing the amount payable on another validated invoice. | En el caso de los abonos validados, puede introducir un reembolso en lugar de un pago, pero también puede decidir convertir los abonos en un "Crédito disponible" para este proveedor. Así, podrá consumir el descuento disponible más adelante, reduciendo el importe a pagar en otra factura validada. |
| 24 | Vendor Invoices - Module Features | Facturas de Proveedores - Características del módulo |
| 25 | Use the "Clone" button if you want to create a similar vendor invoice in the future. | Utilice el botón "Copiar" si desea crear una factura de proveedor similar en el futuro. |
| 26 | You can view the list of vendor invoices with the relevant payment status in the list view. You can also view the list based on vendor invoice status such as Draft, Not Paid and Paid. | Puede ver la lista de facturas de proveedores con el estado de pago correspondiente en la vista de lista. También puede ver la lista según el estado de las facturas de proveedor como Borrador, Pendiente o Pagado. |
| 27 | Payments received from vendors are available under the payments list view. | Los pagos recibidos de los proveedores están disponibles en la vista de lista de pagos. |
| 28 | You can create reports for payments received on a monthly basis. The report is instantly available for download in the PDF format. | Se pueden crear informes para los pagos recibidos mensualmente. El informe está disponible instantáneamente para su descarga en el formato PDF. |
| 29 | Statistics gives a birds-eye-view of all vendor invoices. You can filter the statistics based on the available parameters. | Las estadísticas ofrecen una vista de pájaro de todas las facturas de proveedores. Puede filtrar las estadísticas en función de los parámetros disponibles. |
| 30 | There are plenty of other features that can be enabled from the setup. Also, like most Dolibarr modules, you can add your own custom fields to your vendor invoices and you will be able to export your database of vendor invoices and vendor payments. | Hay muchas otras características que pueden ser activadas desde la configuración. Además, como la mayoría de los módulos de Dolibarr, puede añadir sus propios campos personalizados a sus facturas de proveedores y podrá exportar su base de datos de facturas y pagos de proveedores. |
| 31 | Thank you for watching this video tutorial. Visit www.dolibarr.org to learn more. | Gracias por ver este video tutorial. Visite www.dolibarr.org para obtener más información. |