费用报销模块

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Expense Reports
模块ID	75
用户手册	本页
开发文档	Module Expense Reports (developer)

简介

通过此模块，员工可以管理（创建、编辑、删除）他们的费用报销。

他们的主管可以审批它，簿记员可以将他们设置为已付。

文档（费用报表扫描件）也可以附加到每个需求。

安装

该模块包含在 Dolibarr 发行版中，因此无需安装。

配置

要使用此模块，必须首先使用管理员帐户通过菜单选项 "主页 - 设置 - 模块"启用它：

选择列出模块的选项卡。然后点击 "激活"。。

模块现在已激活。

如果在该模块的行尾出现一个齿轮图标，则单击它以访问特定于模块的设置页面。

生命周期 / 业务规则

费用报销单遵循以下生命周期：

      <------------------------------------------------------------\
     /                                                             |
    /                       /---------------------->---------> E-Canceled
   /                       /                      /
A-Draft --> B-Validated/Waiting approval --> C-Approved -----> D1-Enter payment ----> D2-Payed
   |             |        \                             \
   <--------------         \                             |
   |                        ---------------> D-Denied <--|
   |                                             /       /
   <--------------------------------------------<-------/ 

• A) “草稿”状态表示费用报销单尚不存在。其正式版本尚未完成。

• B) “已确认”状态也意味着“等待批准”。当您确认费用报销单时，将向主管发送电子邮件。

• C) 具有“审核费用报销单”权限的主管可以审核费用报销单。

• D) 具有“设置已付款”权限的用户可以将费用报销单归入 *已支付* 类别。

• E) 如果尚未进入“已支付"状态，费用报销单的作者可以取消它。然后，如果他想稍后重新提交，他可以将其发送回"草稿"状态。

Create an expense report

Creation of an invoice need to go on card of a third party, on tab "Customer" (this require your third party has customer nature).

If Module Workflow and Module Commercial Proposals enabled, you can also have a draft customer orders automatically created once a proposal is closed (You must set this into setup of Module Workflow.

Validate an expense report

To validate an expense report, go on its card (you can find order from menu HR - Expense report - List).

Then click on button *Validate and submit for approval*. An email will be sent to supervisor of user (or another user if expense report creator ask a validation by another approver).

Modify an expense report

To modify an expense report, go on its card (you can find order from menu HR - Expense report - List).

You can edit it if expense report has draft status. If not click on action button Back to draft.

Approve/Deny an expense report

To approve or deny an expense report, go on its card (you can find order from menu HR - Expense report - List). Note that user need permission *Approve/Deny expense report* to be able to approve or deny an expense report.

Pay an expense report

Only users with permission "Pay expense reports" can enter payment on an invoice (required only if Module Banks and Cash is enabled) and set an expense report to status "Payed".

If module bank is enabled, to enter a payment, go on its card (you can find order from menu HR - Expense report - List) and choose *Enter payment*. If module bank is not enabled, entering a payment is not requested.

To set an expense report to "Payed", go on its card (you can find order from menu HR - Expense report - List), then click on *Set as payed*

Delete an expense report

To delete an expense report, go on its card (you can find order from menu HR - Expense report - List . You need permission *Delete expense reports* for this. Usually, few people has this permission since deleting is not useful compared to cancel/deny status.

Then click on action button Delete.

Warning, a deleted expense report is definitively removed with no way to restore it.