Module CapDecisions

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Information

Module name	CapDecisions
Editor / Editeur	CAP-REL - www.cap-rel.fr
Download or buy page / Page achat ou téléchargement	External module - www.dolistore.com
Status / Statut / Estado	Stable
Prerequisites / Prérequis	None; Members module optional Dolibarr min version: See on Dolistore    Dolibarr max version: See on Dolistore
Last update date / Date mise à jour fiche / Fecha última actualización	2026-10-28
Note / Nota	Collaborative decision-making inspired by Loomio: working groups, discussions, proposals and votes, open to outside participants through public pages.

Features

Team decisions are often made through emails, scattered polls and chat apps. CapDecisions brings the whole process into Dolibarr: you organise your groups, start discussions and put proposals to the vote, in the same place as your third parties, projects and members.

At a glance

• Who it is for: associations, collectives, boards, committees, project teams, any organisation that has to decide together.
• What it does: it organises the exchanges into groups, discussions and proposals, collects votes with five decision methods and keeps the record of each decision and of its reasons.
• What it does not do: it relies on no outside service, Loomio included, and publishes nothing by default: each discussion or proposal is made public one by one.

Feature list

• Working groups - open, private or closed groups, administrator, member and observer roles, hierarchy with a parent group.
• Members from every source - Dolibarr users, foundation members or contacts.
• Discussions - discussion threads per group, nested comments, tags, pinning of the important discussions.
• Images - image upload in the descriptions of discussions and proposals, limited to the people who can edit them.
• Five decision types - majority vote, consent, advice process, ranked choice and multiple-choice poll.
• Real-time results - progress bars, percentages, detailed list of votes and of their reasons; a vote can be changed as long as the poll is open.
• Public pages - discussions and proposals reachable through a public link, sign-in with a code sent by email, captcha, rate limiting, moderation of anonymous comments and optional anonymous vote.
• Seven languages - English, French, German, Spanish, Italian, Dutch and Brazilian Portuguese.

Screenshots

• 

  Dashboard: my groups, recent discussions and open proposals

• 

  Creating a working group

• 

  A discussion and its comments

• 

  A proposal open to the vote, with the count of votes

• 

  The detail of votes and their reasons

• 

  The public portal of discussions

• 

  Setup of the public pages

Links

• Module documentation
• What's new in version 1.2.2 (in French)
• Get update notifications
• Support form
• Automated test report
• Online demo: a Dolibarr with a full data set, created for you in less than 20 seconds and removed after the session

Requirements

Item	Version or condition
Dolibarr	18.0 or later
PHP	7.4 or later
Rights	an administrator account to install, enable and set up the module
Public pages	working email sending in Dolibarr, for the sign-in codes

CapDecisions works on its own. The Members module is optional: when it is enabled, foundation members can join the groups and sign in on the public pages.

Installation

• Download archive file of module (.zip file) from web site www.dolistore.com or from any other source.

• Install module into the /custom folder of Dolibarr:
  • Go to Home - Setup - Modules - Deploy/install external app/module
  • Upload the file. Note: If it fails because upload from this page has been locked by your web hosting provider, you can manually unzip the file into the /custom directory from command line: Go into the /custom directory and uncompress file with command unzip modulefile.zip then check that the directory with the nameof the module is inside the /custom directory. If into a subdirectory, just move it into /custom.

• Module should be ready to be activated and used.

Upgrade

1. Install the new version through Home > Setup > Modules/Applications > Deploy/install external app/module.
2. Disable then enable the module again: enabling it applies the database updates and registers the new permissions.

Your groups, discussions, proposals and votes are kept.

Uninstall

Disable the module from Home > Setup > Modules/Applications. The data stays in the database: enabling the module again later finds it back.

Setup

To use this module, you must first enable it using an administrator account, via the menu option "Home - Setup - Modules".

Choose the tab where the module is listed. Then click on "Activate".

The module is now activated.

If a cog icon appears on module thumb or at end of the line of the module, click on it to access the setup page specific to the module.

The setup is in Home > Setup > Modules > CapDecisions. It has three tabs: Settings, Public pages and About.

Settings

Setting	Purpose
Default group visibility	visibility offered when a group is created: open, private or closed
Default decision type	type preselected when a proposal is created
Allow anonymous vote	enables anonymous voting on proposals

Public pages

Setting	Purpose	Default
Enable public pages	allows discussions and proposals to be made public	disabled
User, member, contact authentication	kinds of accounts allowed to sign in on the public pages
Anonymous comments	allows comments without signing in, subject to moderation
Sign-in code validity	validity of the code sent by email, from 60 to 3600 seconds	600 seconds
Session length	how long a signed-in visitor stays connected, from 3600 to 604800 seconds	86400 seconds
Rate limiting	at most three codes in five minutes per address, blocked after five wrong codes	enabled
Captcha	Dolibarr captcha before any code is sent, no outside service	enabled
Trusted reverse proxies	IP addresses of your proxies, to read the real visitor address	empty

Permissions

Permissions are set in Home > Users & Groups, Permissions tab.

Permission	Purpose
View groups and discussions	read access, required to open the module
Create discussions, comments and vote	active participation
Create groups	creation of new working groups
Delete own content	deletion of one's own discussions, comments and votes
Administer all groups and content	full access to the whole module

Usage

Once enabled, a Decisions menu shows in the top bar. The left menu leads to Groups, Discussions and Proposals.

Dashboard

The home page of the module gathers your groups, the recent discussions, the open proposals with their closing date, and shortcuts to create a group.

From group to decision

1. Create the group: Decisions > Groups > New group, then invite the members from the Members tab and give each a role.
2. Start a discussion: from the group card, Discussions tab. Members answer with comments.
3. Submit a proposal: from the discussion, pick the decision type and the closing date, then open the vote.
4. Close: a group administrator closes the vote; the proposal becomes adopted or rejected and stays available.

Decision types

Type	What members are asked
Majority vote	for, against or abstain; adopted when the votes for outnumber the votes against
Consent	for, abstain or objection; adopted when nobody objects, a single objection blocks the decision
Advice process	an advisory opinion for, against or abstain; the decision belongs to the author of the proposal
Ranked choice	a ranking of the options by preference
Poll	one option among at least two, results shown in real time

Outside participants

A discussion or a proposal can be opened to people with no Dolibarr account. A public link then shows on its card; the participant signs in with a code received by email. Nothing is public by default.

Every screen is described in the user guide.

FAQ

The Decisions menu does not show.
The user needs the View groups and discussions permission.

What is the difference between a private group and a closed group?
A private group shows in the list, but joining it needs the approval of a group administrator. A closed group does not show: only invited members can reach it.

Can I change my vote?
Yes, as long as the vote is open. The previous vote is replaced.

Who can close a vote?
The group administrators. Closing freezes the results.

The public link does not show on a discussion.
Public pages are disabled by default: a Dolibarr administrator enables them in the Public pages tab of the setup.

Are anonymous comments published right away?
No, they only show once moderated.

All the questions: documentation FAQ.

Development

Developments and improvements can be suggested to the project lead by email (see the headers of the source files) or through the support form.