DevCamps Organization

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This page will resume typical action to organise a Dev'Camp. You can also use it as a template to start organization of a particular devcamp.

= Why =

What is a Dev'Camp
Most of the time a Dev'Camp is a meeting between all kind of contributors around a specfics technologies to provide training, remind best practice, excahnge non formal inforamtion, improve massively a product. Commonly a Dev'Camps is on a short time range, like a week-end or a week during manisfestation.

Who can go to a Dev'Camp
All kind of contributors (developpers,documentation writers) can go to a dev'camp. But a leader have to be designated to schedule the programms. Expert members will indicate and communicate about the technologies and can help beginner.

What kind of topic is in Dev'Camp

 * Training
 * Special feature to build (may be the goal of a Dev'Camp)
 * Update project documentation

= Organization = To start orgnization of a devcamp, first thing to do is to create a wiki page with answers of several questions. To save time, you can copy an existing page of a past camp (for example HackWeek_2010_Organisation) or use the generic template that follow

Title
Decide a name of the event. For example DevCamp Dolibarr 2013, Hackweek 2010, DoliMeeting summer 2013, ...
 * Name of project event: ___________
 * Main language used: _______ (french, englih ?)

Organizers
Define name of organizators and responsibles (may be the same guy):
 * Responsible of location: _____________
 * Responsible for food: ____________
 * Responsible of communication: _____________
 * Responsible of sponsor (not mandatory): _____________

Dates
Dates and duration of event must be defined (one day, two days, three...). But also limit date for subsriptions.

Place

 * Be sure the place where you want to organize is ok regarding security, mobility and insurance.
 * Following data must be defined:
 * Location for food: ________________________ (provide name of room or address for lunch. Better with link to openstreetmap)
 * Location for bedrooms: ____________________ (provide address of sleeping rooms or nearest hotels. Better with link to openstreetmap)
 * chairs: _____________
 * tables: _____________
 * video projector: _____________

Suggestion of plan

 * Define a suggestion of Plan

= Participants planned = Please enter here your record if you plan to be present to this devcamp. You need a wiki account. If you don't have it yet, send an email to contact@dolibarr.org to ask one.

-- --
 * Lastname Firstname: _______________________
 * Age: _________
 * Coming from (town, country): ___________________
 * Arrival date and hour: ____________
 * Departure date and hour: ______________
 * Underage: Yes or no
 * Transportation: ____________
 * Lodging: __________
 * Estimated price of trip (ticket, parking, toll, lodging...): ________
 * Email for contact: ____________________

= TODO Checklist =

Launch communication
* Dolibarr foundation mailing list: dolibarr-association@nongnu.org * Dolibarr developer mailing list: dolibarr-dev@nongnu.org * Dolibarr portals (http://www.dolibarr.org in english, http://www.dolibarr.fr in french, http://www.dolibarr.es in spanish). This should also automatically push information onto facebook and twitter. * Add event into http://www.agendadulibre.org * Post a dedicated news onto http://www.linuxfr.org
 * 1) Initiate wiki page following previous template
 * 2) Start to fille it with name, dates, places
 * 3) Submit page to the Dolibarr foundation board team to complete, feedbacks...
 * 4) Once feedbacks are enough, the responsible of communication launch communication to ask people to register to devcamp add their name into wiki page of the devcamp, poviding the limit date to apply. Posting should be done onto the follwoing channels:
 * 1) According the number of attendes, be sure the place you think about is the right one. Also be sure to provide at least some food, and lot's of coffee and tea. It's a well know fact, coders transform cafenine into code line.
 * 2) Once devcamp is finished, build a page to show everybody what happened. An example can be found here: Compte_rendu_Hackweek_2010.

Sponsoring
Some sponsors can contribute to sponsor/fund the event.

Example of past and next DevCamps
See page Category:DevCamps